Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Brown School at the Danforth Campus.
The Manager of Human Resources & Payroll will support the achievement of the vision, mission and strategic goals of the Brown School by helping to attract, retain and manage our most valued assets—our employees.� The Manager will play a vital role in the operations of the Brown School, providing guidance on human resources policies and processes to the School administration, managers, as well as to employees.�
PRIMARY DUTIES AND RESPONSIBILITIES:
Recruitment, hiring and retention.
Work closely with the Dean and the Associate Dean for Administration to develop human resources practices that are people-centered and responsive to the school strategic plan/priorities.�
Assist with development of job descriptions for faculty and staff positions, ensuring attention to Brown School context and values.
Coordinate advertising and recruitment efforts for all open positions. Assist faculty and managers with the University search and selection processes. Coordinate with the Employment Office to perform applicant review, candidate screening, testing, interviewing, contacting references, job offers, and background checks.
Coordinate development and communication of job offers and offer letters, in close communication with the Director of Financial Operations, Associate Dean for Administration, and Employment Office.
Manage closure communication with candidates.
Manage employee on-boarding, including the planning and leading of the Brown School new employee orientation program. Work closely with Brown School departments and offices to provide appropriate training and information, office space, technology needs, and awareness of School and University resources.
Supervise the HR and Payroll Coordinator on the hiring and employment issues associated with international staff and faculty (obtaining appropriate visas, obtaining permanent residence); consult with the Office of International Office of Students and Scholars as needed.
Manage all academic and staff personnel data. Approve all employee appointments and payroll adhering to University guidelines.
Work closely with the Associate Dean for Administration, Associate Dean for Diversity, Inclusion & Equity, and the Brown School Transformation Team on the development and implementation of a Diversity, Inclusion & Equity Plan for the Brown School in alignment with the University’s diversity efforts and initiatives.� Serve as an Ex-Officio Member of the Brown School Diversity Committee.
Consistently evaluate the School recruitment practices, to include support and training for hiring managers, and monitoring of best practices regarding recruitment strategies, including those related to diversity, inclusion and equity.
Partner with administration to develop HR practices that will be responsive to the new strategic plan.
Collaborate with the Compensation department to coordinate compensation adjustments, promotions, position description revisions and title changes.
Oversee the work of the Brown School Payroll and Accounts Specialist and the Compensation Coordinator to ensure appropriate changes in payroll and sourcing.�
Employee relations; staff development and performance management.
Serve as the subject matter expert to advise leadership regarding general University human resources policies and procedures, as well as a trusted advisor to leadership in all matters related to talent development, organizational performance, engagement and culture, leadership, and strategic planning.� Coach school leaders/managers on how to manage change and/or people more effectively.
Help resolve workplace conflicts, applying University policies and procedures.� Investigate employee concerns, evaluate and offer possible resolution, and provide work-related advice, guidance and direction to resolve employee issues, including referring employees to the Office of Human Resources and the Work Life Solutions Program (formerly known as EAP).
Serve as a liaison to the Office of Human Resources and Legal Counsel.� Recommend and help develop performance improvement plans.� Coordinate performance management processes, applying strategies for ensuring completion of annual performance evaluations and six month reviews for new employees.
Manage all separations.� Advise employees and managers on the University separation policies and procedures.
Partner with central HR, hiring managers and leadership to deliver key programs in the school to support talent assessment, talent development, and enhancing leadership capabilities.
Manage the school professional development budget for staff and develop guidelines to allocate the funds.
Develop and coordinate Brown School awards, people engagement programs and recognition programs.
HR reporting and analytics.
Oversee the work of Brown School Payroll and Accounts Specialist and the Compensation Coordinator to set up and maintain personnel documents in the University’s human resource records filing and retrieval system.� Ensure accuracy of employee data in HR systems.
Develop routine reporting of School-wide organizational growth, employee transitions, composition, yearly equity analysis, and diversity, for School administration and to support efforts to ensure equity, expand recruitment efforts, and other efforts.
Perform and analyze exit interviews; develop reports and recommend changes if needed.� Coordinate succession and employee replacement planning.
Develop compensation reports to help inform the school finances and budget process.
Perform other duties as assigned.
Five years of human resources (generalist) work experience.
Experience in interpreting and applying human resources-related policies, and state and federal employment laws.
Proficiency in Microsoft Office.
Experience using HR management systems and employee recruitment applications.
Bachelor’s degree in human resources management, higher education administration, public administration, psychology or business.
Five years of professional work experience in human resources, with two years at a management level.
Experience with D&I work and language.
Proficiency in Microsoft Office, Outlook, and SharePoint.
Experience with PeopleSoft Human Resources Management Systems, and/or WorkDay.
Familiarity with employment law and higher education sector and other relevant sectors of the employment mark.
Demonstrated skills in counseling, coaching, mediating and facilitating.
Demonstrated skills in decision-making, negotiating and influencing.
Experience in developing and implementing training programs.
Demonstrated ability to handle confidential materials and maintain confidentiality.
Ability to work with a diverse workforce and in a fast pace environment.
Excellent written and oral communication skills and customer service skills.
Ability to handle multiple tasks simultaneously.
Strong analytical skills.
Strong interpersonal skills.
Base pay commensurate with experience.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Applicant Special Instructions:
Interested candidates should include a cover letter with their application.
You may combine your cover letter and resume as one document and upload as the resume attachment while applying in the system.
Alternatively,You may upload your cover letter and other documents after submitting the application by selecting "add attachment" on the My Activities page, accessible by clicking in the My Activities box on the upper right hand side of your home page at https://jobs.wustl.edu/.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.