Job Title: HR Coordinator, Benefits and Recruitment
Job ID: 21341
Location: Central Office
Full/Part Time: Full-Time
Central Office Human Resources (COHR) is a service-oriented department that provides front-line HR services to the Chancellery and University employees working at various CUNY administrative offices located across New York City and Albany, NY. As an integral unit within the Office of Human Resources Management (OHRM), COHR assists the university office in their mission to (1) develop the University's human resources guidelines, standards, rules, and regulations; (2) enforce federal, state, and local employment laws and University mandates; (3) uphold compliance with the Board of Trustees' policies and procedures regarding employment, including affirmative action and equal opportunity employment.
Central Office Human Resources seeks an HR coordinator for its multi-faceted, entry-level role with a primary focus on full-cycle talent acquisition, employee benefit administration, regulatory compliance reporting and audits. The HR coordinator performs comprehensive research and analysis tied to myriad processing activities for full-time and part-time staff in the following areas: health and welfare fund benefits, retirement system plans and wellness programs; workers' compensation claims, COBRA notifications, leave administration; new employee recruitment and on-boarding; appointments, separations, and employee changes in HRIS; and other functions based upon current department needs. As part of the team, s/he will analyze eligibility for various provisions based upon title series, written policies, existing collective bargaining agreements, and established procedures and/or precedents. The ideal candidate will be a capable HR representative for employees, colleagues, and internal and external stakeholders to triage actions successfully from beginning to end, ensuring accurate and timely coordination, follow-up and completion. The position reports to the Human Resources Director, or their designee.
Other key responsibilities include, but will not be limited to, the following:
Administers employee benefits programs, processes enrollment applications and changes, prepares letters and reports for healthcare providers, insurance carriers, retirement plans, unions, and vendors.
Conducts weekly group on-boarding and benefits orientations, as well as individualized benefits consultations.
Serves as initial contact person to assist employees' with benefits plan provisions, eligibility, and procedures, and processes related transactions with providers, vendors, and payroll on behalf of the Benefits Manager.
Performs search and recruitment activities (i.e. creating job postings, screening and interviewing applicants, managing applicant pools, training search committees).
Coordinates staffing actions with Central Office supervisors and liaising with OHRM units to ensure proper job classification, budget approvals, position management, and employee notification.
Participates in planning and executing various HR department events, projects, initiatives, and continuous improvement activities.
Bachelor's degree required.
Two years' broad human resources experience using PeopleSoft based HRIS systems in a public higher education institution with unions and collective bargaining agreements.
Knowledge of current federal, state, and local laws and regulations regarding employment, benefits and retirement savings plans.
Detail-oriented and accurate with strong analytical, evaluative, and research skills.
Flexible with strong organizational skills to devise and execute work plans, prioritize work, manage multiple assignments and meet deadlines.
Polished and professional interpersonal communication, writing, and presentation skills.
Collegial and customer-service oriented with effective relationship-building and teamwork skills to work well with multiple groups of diverse internal and external stakeholders.
Professional integrity and credibility to work discreetly on sensitive assignments, exercise sound judgement, and manage confidential information.
Computer and web proficiency using benefits, recruiting, payroll, or related systems, databases, and programs, plus Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook, and Project).
CUNY TITLE OVERVIEW
Provides information and services to the College community to support the Human Resources function.
Prepares and executes various personnel transactions involving employee recordkeeping, processing of new hires, pay administration, and recruiting
Maintains an understanding of policies, procedures, regulations, and collective bargaining agreements relevant to human resources
Organizes and processes employee information; develops and maintains reports and queries; assures data accuracy and completeness
Responds to requests for information; troubleshoots issues, follows up and responds to employee inquiries
Assists HR managers with employee communications of all kinds; may prepare materials, conduct orientation sessions, or update web pages
Performs related duties as assigned.
Job Title Name: HR Coordinator
Assistant to HEO
COMPENSATION AND BENEFITS
Salary is commensurate with qualifications, education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/ pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
IMPORTANT NOTICE: Health Plan Coverage for Employees Hired on or after July 1, 2019
City of New York employees and employees of Participating Employers and their eligible dependents hired on or after July 1, 2019 will only be eligible to enroll in the EmblemHealth HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment.
After 365 days of employment, the employee will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period. If a new health plan is selected, the new plan will be effective on the 366th day.
Only after the 365th day can the employee participate in any Annual Fall Transfer Period.
An employee who needs to request an exemption from the required enrollment in the HIP HMO Preferred Plan can do so by submitting a HIP HMO Opt-Out Request Form to EmblemHealth. An employee, or eligible dependent, must meet certain criteria and the request must be approved by EmblemHealth before the exemption is granted. The HIP HMO Opt-Out Request Form and HIP service area are available on the EmblemHealth website.
HOW TO APPLY
For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined.
The direct link to the job opening from external sources is:
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Internal Number: 21341
About CUNY City University of New York (System Level)
The City University of New York provides high-quality, accessible education for more than 269,000 degree-credit students and 270,000 adult, continuing and professional education students at 25 campuses across New York City. The University is an integrated system of senior and community colleges, graduate and professional schools, research centers, institutes and consortia. From certificate courses to Ph.D. programs, CUNY offers postsecondary learning to students of all backgrounds. It provides the city with graduates trained for high-demand positions in the sciences, technology, mathematics, teaching, nursing and other fields. As CUNY has grown, the University also has strengthened its mission as a premier research institution, building an array of modern facilities and expanding the ranks of its world-class faculty. Throughout its history, the University has been an integral part of the city and state through partnerships with public schools, economic development initiatives, immigration aid and financial advice services and other community outreach programs. Today, CUNY faculty and staff continue to benefit New York City — as well as the entire nation — by serving as policy exper...ts to business and government, advisers to nonprofit institutions, civic organizations and community groups. Students, too, are strongly encouraged to experience the cultural, educational and community-based opportunities of the five boroughs, through a network of internships and fellowships, to embracing the city as their campus.