As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for four consecutive years.
The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department within the School of Medicine with 285 full-time faculty members, 280 clinical faculty members, and over 200 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department’s highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Department’s robust research portfolio totals $35 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development.
The Department of Psychiatry & Behavioral Sciences within the UW School of Medicine currently has an outstanding opportunity for an experienced Human Resources Manager. Psychiatry is the third largest department in the School of Medicine and the largest non-divisioned department. This individual will report to the Associate Director for Human Resources. The overall annual funding from all sources is approximately $90 million.
This position will be responsible for aspects of faculty appointments, promotions and re-appointment processes and staff employment and HR related business processes.
The position is part of a five person human resources team that supports the department that is composed of the Associate Director for HR, the Human Resources Manager (this position), a Payroll/Financial Analyst and 2 Human Resources Coordinators. As a unit they provide full support for both academic and staff human resources.
Responsibilities: Reporting to the Associate Director for HR, this position is responsible for collaborating with staff and faculty on the development of innovative processes, streamlining procedures and developing tools that enhance and improve Department operations. It is a position that functions as part of the team that manages Academic and Staff Human Resources operations for research divisions, programs and centers in the Department of Psychiatry and Behavioral Sciences.
50%: Manage Academic Human Resources for Psychiatry and Behavioral Sciences:
New and Continuing Appointments:
Guide Chair, Service Chiefs and faculty leadership on academic faculty recruitments and evaluation tools.
Research salary funding options and write offer letters.
Oversee and manage coordination of ~95 faculty appointments/year.
Participate in new faculty department onboarding and orientation.
Ensure faculty are credentialed appropriately with the Office of Medical Staff Appointments.
Oversee the clinical faculty appointments process, reappointments and the yearly resume of participation.
Work closely with the International Scholars Office regarding visas.
Collaborate with IT to develop technological tools to best process the annual faculty performance reviews and any other new systems initiatives related to HR.
Interpret UW faculty policies and translate into web/database interfaces.
Engage in CPI and Lean Business Process redesign
40%: Manage Staff Human Resources and Personnel Program: Work with payroll analyst and HR coordinator in the areas of new staff appointments, reclassifications, leave management and other areas.
Create corrective action plans and lead progressive discipline meetings including dismissal.
Understand labor relations policies and practices and interpret to staff.
Act as a departmental resource on the structure of grievances and terminations.
Administer staff recognition and professional development programs.
Interpret staff personnel policies and translate into web/database interfaces.
Advise managers on staff performance management and development.
Create paper, online and inperson trainings to support staff development for supervisors and staff.
10 % Data Management and Process Improvement:
Identify process improvement areas in department, work strategically and collaboratively with Department IT and Sharepoint development team to develop technologial tools to provide optimal solutions related to HR processes.
Independently determine the best operating practices and how to implement them for the department related to academic and staff HR.
Make independent and sound decisions, which have significant financial and organizational consequences.
Manage the staff Human Resources coordinators; develop work plans and allocate resources effectively
Bachelors degree in social sciences, business or english or combination of education and experience
At least five years working at the departmental level in human resources team environment with solid understanding of UW personnel policy, State and Federal policies related to human resources
Strong demonstrated initiative and follow through.
Ability to maintain a positive attitude and gracious work environment.
Successful, demonstrated ability to provide very high-quality customer service
Work with confidential information and take appropriate action
Successful history and ability to work on large, complex projects in a deadline driven environment
Record of engaging in and managing staff leave program, accommodations, grievances and other issues that may arise
Must be a self-starter who works successfully from stated goals without instruction
Must be able to work independently with exceptional organizational, planning, time management skills and initiative
Excellent written and verbal communications skills
Proven expertise at managing both academic and staff human resources at a UW Department level.
Knowledge and experience with Workday.
Experience with contract classified and professional staff
Experience with academic personnel
Working Environmental Conditions:
This position requires the employee to work beyond a normal workweek with some evening and weekend work required to meet deadlines. Expected to travel to western WA locations to conduct new employee orientations, corrective actions and trainings.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.