Administrative Manager, Academic Affairs and Human Resources
Job Number: 84728
The Stanford University, Department of Ophthalmology is seeking an experienced professional to join our administrative team and provide academic affairs and human resources expertise. The position will supervise two support staff and will be a key contributor to the department administration team, interpreting and ensuring compliance with policies and procedures related to both academic affairs and human resource management. For academic affairs, the position will work closely with the department Vice Chair of Academic Affairs and will provide advice, guidance, and support across a range of activities, including search authorizations, offer letters, appointments, reappointments and promotions. For human resource management, the position will work collaboratively with School of Medicine human resources and provide department specific guidance and leadership in talent management, workforce planning, labor relations, and staff professional development. The successful candidate will possess top-level organizational abilities and possess superb written and oral communication skills.
Interpret and ensure compliance with policies and procedures related to both academic affairs and human resource management.
Provide expert advice and guidance to department Chair, Faculty, and DFA on full range of faculty affairs-related activities, including search authorizations; offer letters; appointments, reappointments and promotions; sabbaticals and other leaves; resignations and retirements.
Provide operational support and guidance to search/review committees and make recommendations for process improvement.
Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare and edit documents and forms for faculty review including recommendations.
Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.
Serve as primary point of contact, as needed, in orienting new faculty to the department, school, and university. Troubleshoot issues as they arise.
Investigate basic employee relations issues and recommend appropriate resolutions; work in consultation with DFA and HRG to resolve complex issues.
Coach and advise on organizational, employee, and labor relations issues.
Participate on organizational design, workforce planning, talent management strategies and related development issues.
Develop substantial onboarding process for new faculty recruits utilizing best practices. Proactively evaluate and incorporate new online onboarding tools and continually assess for effectiveness.
Supervision of staff including, human resource, student services focused administrative staff.
* - Other duties may also be assigned
Advance degree preferred
A combination of working experience with academic affairs in a university setting and human resources management.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Demonstrated ability to prioritize own work and multi-task.
Demonstrated excellent organizational skills.
Demonstrated ability to take initiative and ownership of projects.
Ability to communicate effectively both orally and in writing.
Ability to routinely and independently exercise sound judgment in making decisions.
Demonstrated experience working independently and as part of a team.
Relevant subject matter knowledge.
Ability to direct the work of others, for jobs requiring supervision.
Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Occasional evening and weekend hours.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.