The HR Generalist reports to the Assistant Director of HR on various Columbia University Library HR initiatives and programming to reflect HR best practices in the following areas; talent acquisition/management, on-boarding, policy interpretation and guidance, employee and labor relations, and recognition and rewards. With direction from the Assistant Director, the HR Generalist administers leaves of absence within the Libraries and work with the Assistant Director to create return from leave transition plan.
The HR Generalist incorporates best practices associated with the full breadth of talent acquisition and will establish and develop solid working relationships with hiring managers throughout the talent acquisition process including planning, sourcing, screening, interviewing, and selection/hiring. Responsibilities include:
Planning - Collaborate with hiring managers to develop and/or review job descriptions/PDQs, and determine selection criteria for all open positions; review org charts and obtain approvals for posting and obtain salary budget. Work with hiring manager to identify search committee members, as applicable. Partner with the Learning and Development Associate to schedule training for search committee members.
Sourcing - The HR Generalist will utilize effective methods for sourcing candidates for officer, support staff and student open positions and ensure all recruitment activities are in compliance with University recruitment and affirmative action guidelines, the System of Professional Ranks, and Local 1199 and 2110 union contracts. The HR Generalist will develop and submit employment advertising for recruitment to appropriate advertising sources.
Screening and Interviewing - Plan and document the interview and selection process and procedures, including the development of interview questionnaire, conduct telephone screening and other assessments, and in-person interviews; utilize University applicant tracking system (TalentLink)to assess candidate information, review resume and cover letters and other candidate documents. Document and provide feedback to hiring manager/search committee following interviews.
Selection and Hiring - Working closely with the Assistant Director and search committee members, incumbent will identify the finalist and conduct reference checks; make hiring and salary recommendations to key CUL stakeholders including hiring managers, and make job offers. Ensures background checks are initiated and completed prior to submitting offer letters. Work with hiring manager and other key CUL and University stakeholders to schedule onboarding of new staff.
Bring all concerns regarding the talent acquisition process to the attention of the Assistant Director or Director, HR.
Advises CUL staff on human resources practices and policies including time and attendance, performance management, progressive discipline, bargaining agreement work rules, and grievance procedures. Responds to employee questions and concerns. Consults with University Labor Relations Office on complex contract issues.
Classifies librarian positions using the Hay methodology and 1199 positions using the Classification Scheme for local 1199. Review job descriptions for officer of administration positions, proposed grades, and submit to CU HR for review.
Participates in HR training, staff recognition initiatives, intern activities and special projects. Conducts exit interviews and contributes content to the HR web site.
Perform other duties as assigned.
Bachelor's degree or equivalent in experience required. A minimum of 2-4 years' related experience required;
Excellent professionalism with impeccable business ethics having demonstrated the ability to work with sensitive/confidential information;
Excellent interpersonal, communication, and coaching skills;
Must use discretion and sound judgment;
Demonstrated ability to plan, organize and prioritize a varied workload with strong attention to detail and accuracy;
Solid Microsoft office, HRIS, and knowledge of online platform recruitment sources.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 504246
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.