Reporting to the Director of HR, the Assistant Director provides strategic and tactical support for the HR Office in the Columbia University Libraries. The AD works closely with the Director of HR to implement, lead, and streamline operational and transactional HR processes in areas of talent acquisition management, data collection and analysis, FMLA and other types of leaves of absence, job classifications and evaluation, performance evaluations, and employee and labor relations.
In developing and leading recruitment and employee retention efforts, the Assistant Director, HR will develop and implement HR best practices associated with the life-cycle of talent acquisition/management, and oversee the work of the HR Generalists ensuring that candidates have been properly vetted in compliance with the University and Libraries guidelines. This includes reviewing job descriptions, candidate qualifications and working closely with search committees. The AD also reviews salary recommendations, offer letters, and ensures background checks are implemented; reviews position vacancy reports prior to circulation and maintains records on recruiting activities.
The AD assists with ensuring orientation and other on-boarding activities for new staff are accomplished by working with Libraries and key University stakeholders. Makes recommendations in order to adhere to HR best practices in the service of employee engagement and staff development initiatives.
The AD oversees and manages the annual performance review process to ensure that all staff receive a performance review; manages employee labor relations issues.
The Assistant Director will ensure compliance with federal, state, and local regulations and will oversee the collection and maintenance of key HR metrics monthly for Director of HR including PageUp (HR talent management software) data and analytics, recruitment and sourcing analysis, etc. The position will be responsible for creating and maintaining a recruitment resource database for all library positions. Work closely with HR Director to develop comprehensive annual reports for distribution to all Libraries staff.
Determines promotion eligibility for all librarians, sends annual eligibility notices, and monitors responses. Distributes and collects required documentation in accordance with the System of Professional Ranks and liaise with the Professional Review Committee throughout the year-long process. Maintains promotion review file and coordinates final review with the Vice Provost and University Librarian. Periodically manages off cycle promotion review process for Rank I librarians.
Manages the promotion process for Officers of Administration and will work closely with managers in developing job descriptions and review with CU HR for determination of grades and accurate job titles; will submit to CUL leadership for review and approval.
Manages FMLA and other types of leaves by working closely with Libraries staff requesting leave, and communicates with supervisors, office of leave management, payroll, and other stakeholders as necessary to ensure deadlines are met and escalates issues to the Director HR using sound judgement as necessary.
Perform other duties as assigned
Bachelor's Degree required with a minimum of 4-6 years' of related experience required
Strong HR competencies and experience
Excellent interpersonal and communication skills
Strong quantitative and analytical skills
Excellent attention to detail and well organized
Ability to juggle multiple tasks and strong teamwork skills
Prior experience managing a team is required
Strong knowledge of human resource policies, programs, and procedures, along with a comprehensive understanding of applicable federal, state and local employment laws;
Proficiency in MS Office and Google Suites, HRIS platforms and database
HR Certification, i.e., SHRM
The Columbia University Libraries is dedicated to living its strategic directions to commit to inclusion, advance knowledge, inspire inquiry, catalyze discovery, shape disclosure and empower staff.
As a workplace, the Libraries provides a supportive, connected environment where every employee's perspective is valued, and every employee is encouraged to grow. All staff members have an impact on the Columbia mission to advance knowledge at the highest levels and make the results of research accessible to the world.
We encourage individuals with diverse backgrounds, experiences, identities and abilities to apply for this opportunity to support our HR strategy to drive innovation, and become a part of our evolving Libraries and University community.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 504162
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.