The primary responsibility of this position is to process the payroll for the college; through the state's Human Resource Compensation Management System (HR/CMS). Analyze and reconcile data entered through employee self-service time and attendance system for compliance with audit procedures and union contract requirements. Responsible for maintaining payroll records and preparing reports as needed as well as responding to employee inquiries regarding payroll issues.
DUTIES AND RESPONSIBILITIES:
Responsible for processing biweekly payroll for faculty and staff.
Processes new hires in the HRCMS, Banner and Labor Cost Management systems.
Ensures all faculty and staff payroll actions are entered in a timely manner.
Reviews weekly self-service time and attendance reports to insure conformity with established reporting requirements and confers with employees and department managers to resolve discrepancies.
Reconciles payroll reports, records, and transactions to ensure compliance with established policies and procedures.
Monitors, reconciles and enters employee expenses and deductions into payroll system HR/CMS.
Monitors and tracks earned sick time for adjunct faculty in accordance to state regulation and collective bargaining agreement.
Performs internal audits of department time and attendance procedures to ensure compliance with payroll policies and procedures. Prepare reports and documents for external audit requests.
Calculates adjustment to pay related to contractual retroactive pay increases.
Calculates and enters employee payouts for retirement, terminations and resignations.
Provide and analyze payroll reports by running queries in HRCMS
Researches and complete employee's contract service buyback.
Serves as primary payroll contact in the absence of the Payroll Director
Processes stop payments and reissues checks to the state treasurer's office.
Respond to payroll inquires and requests by college employees
Research and troubleshoot payroll discrepancies and resolve any payroll related issues
Attends Commonwealth Payroll User Group Meetings and implements new systems requirements instituted by the State Comptroller's Office.
Assists the HR/Payroll staff members with routine and special projects.
Performs other related duties.
The Human Resource Division Classification Specification for this position is available at http://www.mass.edu/forfacstaff/classificationspecs/home.asp or in the Human Resources Department
SALARY: $46,790.38 per year. Full time benefited employees at North Shore Community College are eligible for a comprehensive benefits package offered through the Commonwealth of Massachusetts. Click HERE for a highlight of these benefits.
STARTING DATE: ASAP
Submit resume and cover letter outlining how your experience meets the qualifications of the position. Resume review will begin immediately and continue until the position is filled. Applicants selected for an interview will need to provide the names, address, email and telephone number of at least three current professional references.
Must have at least (A) two years of full-time, or equivalent part-time, professional experience in payroll or (B) any equivalent combination of the required experience and substitution as specified in the state job specifications. Associate's degree in business/accounting is preferred.
Proficiency with Microsoft Word, Excel and Access is required
Understanding of wage and hour laws as well as state and federal payroll taxes.
Prior customer service experience required.
Experience with payroll process in an HR/Payroll system, Peoplesoft (HR/CMS State payroll system) or similar preferred
NSCC is one of 15 Massachusetts community colleges. The college serves 26 cities and towns along the coastal region from north metropolitan Boston to Cape Ann. Since its founding in 1965, NSCC has grown from a single building to three campuses, and from five to nearly 90 academic programs of study. The college has an urban campus in downtown Lynn, a suburban campus in Danvers and a cosmetology and culinary center in Middleton. Nearly 35,000 students have graduated from NSCC. The college is accredited by the New England Commission of Higher Education (NECHE).
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