After School Matters provides Chicago high school teens with high quality, after-school and summer opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 200,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, sports and STEM (Science, Technology, Engineering and Math). Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community organizations, downtown at the Gallery 37 Center for the Arts and in Belmont Cragin at our new Michael and Karyn Lutz Center for After School Matters. For more information, visit www.afterschoolmatters.org.
Summary of Position:
The HR Generalist supports the HR Manager and department to equip staff to achieve the organization’s mission. The HR department supports about 90 full-time employees and up to 40 seasonal administrative staff as well as 600 part-time seasonal instructors each year. The HR Generalist serves as a business partner for the Programs team, which is the largest department overseeing all teen programming.
The HR Generalist’s workstreams focus on three HR domains and they will implement day-to-day operations in those areas:
Recruitment and onboarding
Compliance and reporting, such as HRIS management, internal and external reports; and
Compensation and benefits, including reviewing instructor pay rates and unemployment
In addition, the HR Generalist provides administrative support, assists with special projects, and provides customer service to employees. The HR Generalist is skilled in using Excel, is precise and detail-oriented, and has knowledge of HR practices.
HR Generalist is a full-time position.
Major Duties and Responsibilities:
Recruitment and onboarding (55%)
Coordinate the onboarding process for Programs staff including part-time seasonal instructors and campus liaisons, full-time staff, interns, including sending offer letters, tracking completion of onboarding tasks (e.g., I-9 documents, background checks, motor vehicle record checks, etc.), inputting employees into HRIS and databases, conducting HR onboarding and benefits meetings (onsite and remote).
Coordinate recruitment by posting Programs jobs and managing the applicant tracking system.
Assist managers with selection by screening resumes, conducting phone interviews for entry-level full-time positions and internships.
Assist managers with designing interviews and assessments fr entry-level full-time positions and internships.
Compliance & Reporting (15%)
Maintain digital HR platforms including building out digital workflows and rules in the HRIS, and data entry into the programs database, 403(b) recordkeeping, and benefits carrier websites.
Coordinate with campus liaisons to complete task orders that secure Chicago Public Schools funding
Pull and clean recruitment data fr bi-weekly hiring and vacancy reports.
Compensation and Benefits (15%)
Set and verify instructor pay rates.
Assist with administering the employee benefit plans: monitor eligibility for benefits, verify payroll deductions, work with insurance agent to correct errors in enrollment, audit payroll and benefits data periodically to ensure accuracy and take corrective action as needed.
Process unemployment and worker’s compensation claims; represent After School Matters in unemployment hearings.
Customer Service and Administrative Support (15%)
Field questions about policies; provide guidance to Programs staff to address common disciplinary issues; provide mediation for interpersonal conflicts.
Audit and revise program supply budgets.
Respond to requests for employment verification
Other duties as assigned.
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to sit and work at a computer for long periods of time.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is not exposed to weather conditions.
The noise level in the work environment is usually moderate.
Knowledge, Skills and Abilities:
Strong Excel skills, including creating pivot tables, using lookup formulas, and filtering data, required or the willingness to learn
Proficient with other Microsoft Office software, including Word and Outlook
Able to enter and audit data with great accuracy and attention to detail
Able to meet deadlines, prioritize, and respond promptly while managing multiple simultaneous responsibilities
Able to conduct research, analyze information, offer recommendations, and solve problems
Clear, precise writing ability
Professional and personable demeanor and verbal communication
Knowledge of current events, best practices and regulatory requirements pertaining to recruiting, hiring, benefits, and compensation
Bachelor’s degree required
2-3 years of HR experience preferred; 2-3 years of professional office experience with data, or administrative tasks required
Commitment to EEO principles, diversity, and inclusion required
Commitment to providing empathetic customer service
After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.
About After School Matters
After School Matters provides Chicago high school teens with high quality, out-of-school time opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 200,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, STEM and sports. Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community-based organizations, The Michael and Karyn Lutz Center for After School Matters in the Belmont Cragin neighborhood and Gallery 37 Center for the Arts downtown.