The HR Generalist administers the human resources activities for Department of Medicine (DOM) Divisions including JHU, JHH, and JHBMC. This position reports to the DOM HR Manager to ensure smooth and efficient functioning for the division as a unit. This position encompasses the management of faculty/staff human resource functions and payroll.
Specific duties & responsibilities:
Responsible for a wide range of human resources support and consulting services to the DOM faculty, staff, supervisors and administration covering the following: recruitment and employment; risk management; diversity awareness needs assessment; identification of professional development opportunities for staff; compensation administration and analysis; benefits administration; employee relations (including grievance resolution, disciplinary action, reductions in force, termination); training and education; information management; benefits interpretation, education, and application; personnel records management, HR policy interpretation as well as information dissemination.
The first and primary point of contact for faculty, management, and staff concerning human resources policies, procedures, and practices for JHU. Handles the majority of such issues and concerns by providing information, advice or guidance and support from the DOM HR Manager.
Responsible for coordinating the employment process by working with faculty, staff, administration and appropriate University offices to ensure efficient and smooth process in accordance with all applicable university policies and procedures. This includes:
Provide guidance and make recommendations to the division on appropriate starting salaries and promotional salaries for faculty and staff to ensure maintaining balance of equity.
Advise division administration on matters concerning penetration of salary ranges and equity of employee groups. Apprise HR Manager, DOM and seek advice when necessary.
Make internal job comparisons for equity purposes.
Serve as the liaison to Health Science HR’s employment recruiters and compensation analysts as it related to personnel requisitions for the division.
Coordinate visa process for international faculty and fellows.
Develop job description for new positions.
Make offers of employment on behalf of the University School of Medicine.
Interview applicants and conduct reference checks.
Monitor time and attendance forms for staff via e210 system.
Serve on various committees and task forces. Actively participates in discussion, brings in both personal and organizational unit-specific perspectives on issues. Recommends new policies and modifications to current human resources policies, procedures and programs.
B. HR Management
Responsible for answering and counseling faculty and staff on interpretation of HR policy and procedures related to recruiting, employment positions, FMLA, STD, timekeeping (e210), SAP, and Analysis reporting.
Responsible for coordinating initial divisional efforts related to staff that require Family Medical Leave (FMLA). Will work with divisional administration, supervisors, and SOM HR representatives on submission of paperwork related to this area.
Participate with Assistant Administrators and divisional leadership in developing divisional policies and procedures that comply with those of JHU and DOM.
Ensures that human resources activities and services are carried consistent with and supportive of established university-wide and divisional human resources vision, mission, and plans.
Assist University HR and HR Manager in collecting and evaluating information, and making recommendations in support of current efforts to comply with new JHU policies and/or federal laws and regulations.
C. Employee Relations
Manage workplace complaints by investigating and gathering information.
Advise management on terminations and disciplinary decisions with guidance from DOM HR Manager.
Gather sensitive information for the HR Manager, DOM for appeals, disciplinary actions and other personnel matters.
Assist DOM HR Manager with compiling vital information and composing disciplinary letters to include consultation with Health Sciences HR as needed.
Responsible for exit interviews for those employees terminating or transferring; signing of original time record, retrieval of badges, answering questions relating to final paycheck, etc.
Responsible for reviewing divisionally generated faculty human resource/payroll documentation (including offer letters, promotional letters, termination letters, salary reduction letters, Part B salary discussions and payroll forms) for compliance as related to Division’s approved fiscal year budget.
Prepare and process payroll transactions for staff members needed to implement payroll/personnel transactions for the Division.
Responsible for the weekly and semi-monthly payroll timeliness and accuracy for all personnel.
Responsible for coordinating the merit review process. Use SOM guidelines to determine merit increases; communicate changes to staff. Also responsible for the distribution of 120-day introductory period reviews from HR to supervisor.
Maintain existing records and create new records of personnel for departmental senior and support staff of the University. Includes the issuance of payroll forms in both paper and electronic systems; special, reductions, and overtime forms using electronic systems; Personnel information changes forms for faculty, fellows, senior staff, and support staff using electronic systems.
Initiate payroll forms for new hires, annual increases, transfers, terminations for faculty and staff.
Resolve payroll issues for employees. Review pay for correct amounts for new employees, terminated employees, promotions, change of hours, position reclassification and transfers.
Assist with the financial reporting systems with regard to faculty salaries for the division. This report will provide existing salaries, equity analysis, and AAMC salary information to use for salary recommendations.
Timely identification and resolution of salary overpayments
Prepare ad hoc reports in Analysis for manager as related to internal equity and salaries.
Participate in the maintenance of the Divisional Control Salary and Default accounts.
All other duties as assigned.
Responsible for training new divisional staff in processing monthly payroll, overtime, new faculty and staff hires, terminations, reclassifications, vacation/sick leave and issues related to the Family Medical Leave Act (FMLA) in conjunction with the HR Manager, DOM.
Coordinate training of new hires, and continued training for existing employees, including HIPAA regulations
Coordinate and make recommendations to the division about various training and HR programs that are available to assist the division with retention, staff development, performance management and employee relations.
Work with Division Administrators and supervisors to identify areas where training programs may be beneficial.
Internal: DOM administration, Health Sciences Human Resources (Compensation, Employment, Employee Relations, Leave & Records), Dean’s Office, International Office, Business Office, Registrar’s Office, HR/Payroll Shared Services, Information Systems, Medical Staff Office, Controller’s Office, Legal, etc.
External: Affiliated hospitals, various vendors and service providers, HR representatives of various institutions.
Minimum Qualifications (mandatory):
Bachelor’s degree in Human Resources, Business Administration, or other related field is required.
Three years of progressive experience in a professional human resource capacity.
Additional education cannot substitute for experience requirement as "professional human resources" is interpreted to mean exempt-level human resources experience.
Master’s Degree preferred.
Experience in an academic or medical institution preferred.
Classified Title: HR Generalist Working Title: HR Generalist Role/Level/Range: ATP/04/PC Starting Salary Range: $50,700-$69,780 (Commensurate with experience) Employee group: Full Time Schedule: M-F, 8:30 am - 5:00 pm Exempt Status: Exempt Location: 04-MD:School of Medicine Campus Department name: 10002809-SOM DOM General Internal Medicine Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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