Location: Bedford, MA Category: Full-time Staff Posted On: Thu Sep 12 2019 Job Description:
Title: Payroll/HR Analyst
Unit: Non-Unit Professional
Division: Human Resources
Supervisor: Director, Payroll Services
Date: September 12, 2019
General Statement of Duties and Responsibilities:
The Payroll/HR Analyst provides support to the human resources payroll functions and related employee lifecycle services. Reviews and verifies employees' compensation and employment data. Prepares financial statements and reports using employment and compensation data. Enters and maintains employment and compensation data into the Commonwealth of Massachusetts HRCMS payroll system and other HRIS systems. Regularly reconciles this data to ensure accuracy and consistency in both finance and HRIS systems. Provides exceptional customer service when responding to inquiries about employment, compensation and deductions, contributions, employment verifications, and other data requests in a timely manner.
Examples of Duties and Responsibilities
Assists with position, compensation and benefits, and integration of employee life cycle processes while ensuring confidentiality and compliance with appropriate collective bargaining agreements, policies, laws, and regulations.
Intake, verify and enter assigned employee groups payroll data into the HRCMS payroll system to ensure that employees are paid accurately and correctly.
Follow up with supervisors and employees regarding verification or clarification about assignments and timesheets.
Document the part-time hiring activity in a designated database.
Identify and locate part-time employee payroll information by utilizing MS Access to run queries in the Commonwealth of MA Information Warehouse.
Review and update Labor Cost Management information for employees in the MMARS system.
Perform hourly timesheet calculations and enter data as assigned.
Research and respond to employee inquiries in a timely manner regarding human resources and payroll questions such as time reports, attendance reports, payments, deductions, contributions, etc.
Prepare local bi-weekly payroll reports and reconcile with HRCMS payroll system.
Intake, review, complete and disseminate employment verifications for authorized outside entities.
Follow established HRCMS data entry conventions for compensation, deductions, and contributions when update employee information.
Create and distribute a variety of reports from the HRCMS payroll system through the Commonwealth's Document Direct reporting function.
Maintain payroll files in accordance with established procedures.
Perform reconciliation of state HRCMS payroll charges to MCC Banner records to ensure consistency and the dual systems are balanced for part-time positions.
Perform reconciliation of the full-time positions MMARS payroll charges to the payroll charges in the MCC BANNER system on a macro level to ensure consistency and the dual systems are in balance.
Align Adjunct Faculty payroll information with HRCMS and BANNER employee identification numbers, position numbers, and the semester payment schedule to facilitate accurate payment data entry into HRCMS.
Generate general office communication related to assignments.
Work with HR team on projects and initiatives.
Other duties as assigned
The Massachusetts Board of Higher Education - Middlesex Community College is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, The Massachusetts Board of Higher Education - Middlesex Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Bachelor's degree in Human Resources, Business, or a HR related field.
At least 3 years' experience in human resources that includes payroll functions.
Ability to maintain strict confidentiality of sensitive information.
Cultural awareness and competency demonstrated by working with and/or understanding of individuals of diverse identities such as socioeconomic level, sexual orientation, race, ethnicity and veterans including those with different levels of academic preparation, varying physical and learning abilities.
Strong functional knowledge in the areas of payroll and managing employee data.
Knowledge of the methods of general report writing.
Ability to read and interpret documents such as financial reports, accounts and ledgers, and to prepare general and financial reports.
Computer proficiency (Microsoft Office programs including Word, PowerPoint, Excel, & Access).
Detail-oriented, excellent organizational skills, proactive and accustomed to meeting deadlines, managing competing demands and dealing with frequent change, delays or unexpected events.
Effective listening, relationship building and collaboration skills including the ability to remain open to others' ideas and exhibits willingness to try new things.
Ability to work independently and the ability to work in a team setting.
Salary Range: Non-Unit Professional Grade 5 $43,300 - $62,700
Schedule: Monday - Friday, 37.5 hours per week
Location: The position's main office will be in Bedford, but will also require work on the Lowell campus and occasionally off - site.
Anticipated Start Date: October 2019
Application Deadline: October 3, 2019
The College will not sponsor applicants for work visas.
Internal Number: 115727
About Middlesex Community College
At Middlesex Community College, everyone teaches, everyone learns. Collaborative in nature and innovative in practice, we educate, engage, and empower a diverse community of learners. Through transformative opportunities, we challenge and support every student to succeed and lead. Recognizing equity and inclusion as the foundation for excellence and creativity, Middlesex Community College meets the evolving educational, civic and workforce needs of our local and global communities.
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