The College of Architecture, Art, and Planning is home to almost 800 students, 100 visiting and full-time faculty dedicated to the study of the art and science of the built environment, and about 60 staff members. A small and vital college in one of the nation's foremost research universities, Cornell AAP has educated many of the most influential theorists and practitioners in the country. We are committed to the belief that architecture, art, and planning are simultaneously intellectual and material practices, and that leadership in cultural production demands both expertise in a specific discipline and wide knowledge in the liberal arts.
Cornell's Ithaca campus is the physical and academic center for Cornell AAP, but given the global nature of our interests, the college has extended its reach to include permanent programs in the historic center of Rome and in what was traditionally known as lower Manhattan's financial district area in New York City. The departments offer additional extensive opportunities for international study across the globe. In Ithaca, the college spans five buildings, including Milstein Hall, historic Sibley Hall, an 8,000-square-foot digital and analog shop facility and the Fine Arts Library in Rand Hall, Tjaden Hall, and the landmarked Foundry building.
The Architecture, Art and Planning (AAP) Business Service Center (BSC) provides overall financial transaction support, budget and financial management, sponsored program support, and human resources management to three academic departments, the Cornell in Rome and AAP New York City academic programs, and the administrative office of the College.
As a member of the BSC team, the Financial and HR Services Associate is responsible for all student and temporary hires, changes, and terminations in Workday. In addition, the associate processes, tracks, and reports on all human resource transactions for the department of City and Regional Planning and the department of Art, while working with faculty, students, and staff to complete necessary HR paperwork.
The associate is responsible for the biweekly payroll functions and the Workday Time Tracking training and troubleshooting. The associate runs HR reports as necessary. The associate processes financial transactions such as deposits, edocs, and bursar billings and provides support when needed to the Financial Transactions Associate with all other financial transactions. The associate processes p-card transactions over $1,500 and under $10,000 for the entire College and provides support when needed to the Financial Transaction Associate for p-card requests under $1,500.
The associate is the primary Concur travel card holder for the BSC. The associates trains and supports other Concur card holders throughout the College. The associate manages the BSC support of both the Fall and Spring semester final review process for the Department of Architecture by corresponding with faculty, department staff, visitors, and students to properly capture expenses and maintain approved budgets. The associate is responsible for prreparing required financial reports for faculty and the department manager and reconciling the accounts, along with investigating, researching, and resolving discrepancies. The associate researches and resolves financial, HR, and payroll inquiries and is responsible for interpreting and advising on an array of university policies and procedures; escalating complex cases as appropriate. The associate works closely with central University administrative departments and the Director of the Business Service Center to ensure compliance and consistency along with accurate use of financial and HR systems.
The associate is the backup receptionist, as necessary. As part of the BSC team, the assocaite participates regularly in reengineering efforts to improve service delivery.
Associate Degree with at least 2 -4 years relevant financial and/or HR experiences, or equivalent combination of education and experience. Must have excellent customer service skills and demonstrated ability to communicate with a broad range of people. Attention to detail and organizational skills are critical. Able to work quickly, effectively, under pressure, and in an independent manner. Use judgment in accomplishing tasks that are urgent or of a sensitive or confidential nature; balance conflicting priorities and make decision from a range of choices. Must be comfortable working in an environment where change in process/procedures is the norm. Experience and ability to effectively use computer applications, such as Microsoft Office produces and Outlook calendar system. Ability to function effectively in an open group setting, sharing information and striving towards common goals.
Bachelors in Accounting preferred. Experience with Cornell policies and procedures in the areas of purchasing, accounting, payroll, human resources, and accounts payable preferred. Knowledge of Cornell on-line systems preferred: KFS, Workday, Concur, Peoplesoft Student Financials, and Web Financials.
Physical: Typically lifts 20 to 50 lbs
Visual: Normal concentration
Hazards: Limited exposure
This position has no relocation and no visa sponsorship assistance.
University Job Title:
Accounts Rep IV
Pay Rate Type:
Number of Openings:
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