Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Human Resources. The position is located at Mid Campus Center. This position is for the Medical School Campus.
Provides audit and input of assigned staff and fellow/trainee appointment data, functioning as a primary source of information for their departments regarding appointment and payroll policies and procedures.
PRIMARY DUTIES AND RESPONSIBILITIES:
Enters and audits monthly and biweekly payroll documents for accuracy and timeliness. Accomplished by timely approval of HRMS transactions and weekly review of system reports such as unapproved transactions.
Monitors work flow of departmental payroll and appointments transactions and works with department representatives in correcting or resolving pay or appointment issues.
Serves as liaison between Payroll and University departments regarding policies and procedures. Provides appropriate support and timely follow-up on all referenced questions or situations.
Serves as payroll representative for Central Administration departments, entering HRMS appointment and payroll data, timesheets and other related functions.
Reviews pay transactions to include promotions, transfers and equity adjustments to ensure consistency with compensation policy.
Assists departments with staff salary planning. Conducts simple analysis and resolves issues.
Monitors monthly reports including minimum wage, living wage and exempt employees’ salary and works with departments to resolve any issues.
Handles special projects as assigned. These include auditing payroll and I-9 practices, timesheets and FLSA compliance, adherence to salary range rates and starting salaries.
Ensures receipt of I-9 documentation for new employees in accordance with federal law.
Coordinates with OISS to ensure visa requirements are met for foreign nationals prior to approving transactions.
Provides notice to employees of garnishments.
Equivalent of High School diploma with 3-5 years experience in payroll and appointments.
Prefer 2+ years’ college courses in accounting, business or computer science and demonstrated supervisory experience.
Experience and knowledge of computerized systems and/or payroll software with ability to use office equipment including PC (Word, Excel and PowerPoint).
Demonstrated effective verbal, written and interpersonal communication skills.
Demonstrated attention to accuracy and details including numeric data.
Ability to work independently and meet time lines for project completion.
Ability to handle confidential information and materials.
Knowledge of employment law related to Payroll and/or HR.
The hiring range for this position is $21.18 - $26.99 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.