Do you have great skills at managing details and want to learn and grow every day? If so, we want to talk to you!
We're looking for someone with great attention to detail who is also hungry to expand their knowledge in the world of human resources. Imagine a day in the life of a Human Resources Administrator where you'll be mentored, gain exposure and given the chance to apply what you've learned. We encourage you to apply if you're a self-starter and an individual with a great attitude and values fostering great working relationships and problem solving.
We are seeking a Human Resources Administrator 1 or 2 to complete our team. The level will be determined by your level of experience.
Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.
Supporting that mission is a staff of more than 16,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award- winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.
In this role as Human Resources Administrator, you will be a member of the Business Affairs Human Resources (BAHR) team. The HR Administrator (HRA) will provide administrative support under the direct supervision of the Supervisor of the HR Support Team. The HRA will also act as the first point of contact for all human resources inquiries, and serve as a resource to staff and faculty on human resources policies, procedures, and practices. This role will also provide immigration support services for Business Affairs employees and follow defined processes to ensure Stanford University adheres to federal laws and regulations related to foreign employees, and their immigration status/activities.
Your responsibilities will include:
Serving employees as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to human resources manager/director or supervisor for resolution.
Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors as needed.
Support and coordinate employment activities (transactions and documentation). Assist in onboarding and exit process of staff as needed.
May coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. May perform time and leave administration duties and input data to financial system.
Explain applicable disability and leave procedures, and generate related correspondence; update and maintain reports to track leaves as needed.
Handling day to day administration and communication with employees regarding status of immigration cases.
Acting as liaison between Managers and various immigration experts both on campus and off. To include preparing all necessary paperwork, coordinating job postings needed, interfacing with on-campus immigration offices as well as external legal team.
Managing document collection, monitoring deadlines and case tracking for immigration cases.
Maintain personnel and human resources related files.
Provide general administrative support for human resources staff.
* - Other duties may also be assigned
To be successful in this position, you will bring:
An Associate's degree and two years of relevant experience, or a combination of education and relevant experience.
Strong attention to detail and accuracy.
Ability to learn and apply general human resources policies using problem solving skills.
Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
Ability to consistently follow through with projects and assignments and meet deadlines.
Excellent oral and written communication skills.
Strong and effective interpersonal and customer service skills.
Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Familiarity with human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and internet.
In addition, preferred requirements include: Experience in Human Resources and US Immigration
Why Stanford is For You
We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our unique perks align with what matters to you:
Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or leader discuss global issues.
A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.
A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computing, cell phones, outdoor recreation, travel, entertainment, and more!
Cardinal Green. Stanford strives to reduce our carbon footprint by offering free transit passes, commuter incentives and a bike-friendly campus.
IDEAL (Inclusion, Diversity, Equity, and Access in a Learning Community). IDEAL's objective is to move the institution culturally to the future. It is our commitment to provide opportunities where individuals with diverse background can collaborate, grow and excel across different functions and discipline.
Redwood City. Our new Stanford Redwood City campus, opened in Spring 2019, will be the workplace for approximately 2,700 staff, including this position, whose jobs are important to supporting Stanford's mission. The campus offers amenities such as onsite cafes and a dining pavilion, a high-end fitness facility with an outdoor pool, and a childcare center for Stanford families.
We pride ourselves in being a culture that encourages and empowers you.
How to Apply
We invite you to apply for this position by clicking on the Apply for Job button. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background in customer service and provide examples of your experience with attention to detail, responsiveness, and decision-making.
We are not able to provide sponsorship or relocation for this position.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
IndeedBA Additional Information
Location: Business Affairs, Redwood City, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.