As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. The UW School of Public Health (SPH) is ranked sixth in the nation in the most recent US News and World Report survey of graduate schools of public health, and third among publicly funded schools of public health. With a student body of nearly 400 undergraduates and more than 900 graduate students, the School's academic, research and service missions are supported by 250 full-time faculty and more than 600 staff who work within five academic departments: Biostatistics, Environmental and Occupational Health Sciences, Epidemiology, Global Health (joint with the School of Medicine), Health Services and the Office of the Dean (OD). The School's annual budget is more than $225 million.The School of Public Health currently has an outstanding full-time opportunity for a Human Resource Manager (HR Manager). This position fulfills a critical role for academic and staff human resources for the Dean's Office which oversees human resources across all departments and programs within the school. This position is expected to routinely provide a wide range of support for faculty and staff. This position will provide leadership and proactive guidance over a broad range of HR functions including recruitment, retention, employment law, performance management and leave management. As an HR liaison for the School the person in this position will work closely with campus offices such as Campus HR Operations, Academic Human Resources, the Integrated Service Center, International Scholars Office, Total Talent Management, Labor Relations and the Compensation Office. This position will be a go to for WorkDay related business and work closely with the Director of Human Resources to develop and implement various HR policies, procedures and best practices across the School for both academic and staff HR.Under direction of the HR Director, the HR Manager will:Academic Affairs:Manage the review of academic appointment and promotion proposals for the SPH,providing substantive advice and background information to department chairs, administrators and departmental AHR managers on complex and confidential academic issues.Manage the review and processing of promotion, tenure, merit, salary equity review and other academic affairs processes within the School.Manage the review and disposition of faculty actions in WorkdayManage input, audit, and reconcile of discrepancies related to appointment records in multiple University systems to ensure compliance with all applicable rules and regulations. Review advertisements of proposed faculty positions, including joint appointments with affiliated institutions, assessing them for compliance with University and School faculty recruitment standards and requirements, negotiate appropriate revisions as needed.Serve as an additional SPH point of contact with UW units including Academic Personnel and International Scholars OfficeIn collaboration with key stakeholders, develop, revise, and enhance, SPH Workday resources for academic human resource staff in the School to facilitate continuous improvement and effectiveness.Oversee development and maintenance of dean's office faculty database and faculty reporting services.Partner with HR Director in the development, management, maintenance and tracking of HR metricsManage the coordination and serve as key member of the School's monthly academic HR workgroupRepresent the UWSPH in school-wide and campus-wide projects and committees concerning academic human resources matters.Manage the monthly faculty voting process that includes: faculty appointments, reappointments, promotions, graduate faculty status (GFS), endorsement to chair (ETC)Serve as school-level subject matter expert on WORKDAY functionality and AHR processes, providing informal and formal advice and guidance to SPH AHR managers.Build and maintain internal knowledge base, identify/draft content/tools for departmental useServe as a Dean's Office representative on relevant committees related to AHR and Workday; interpreting and disseminating information to AHR staffAs needed, train/mentor AHR staff on use of the systemStaff HR:SPH Office of the Dean (OD):Manage staff onboarding and separations, performance management, and career development planning.Manage staff appointment changesManage the recruitment and hiring process for staff and student positions. Ensure compliance with University and SPH HR policies, as well as applicable state and federal laws, throughout the recruitment and selection process.Coordinate the collection/routing of the necessary documentation for extended leave situations (parental, FMLA, disability) for faculty, staff and students. When necessary, interpret Workday system and UW work/leave policies and procedures for OD personnelManage OD new employee orientations and outgoing employee exit interviews. Manage Academic Student Employee (ASE) appointments, serve as point of contact, and consult with students, program managers, and faculty for any questions related to ASE appointments.Support compliance with HR processes, tracking of performance reviews, compliance issues regarding labor & employee relations, and corrective action plans.Manage the full scope of recruitments for permanent and temporary staff positions. Advise faculty and staff on appointment types, job titles, job descriptions and intake of all information necessary for a position and requisition.Manage position reclassifications, position reviews and promotion processes.Manage the annual staff performance evaluation process and implement the annual merit awards.Partner with payroll coordinator to resolve issues of concernAssist in process improvement work with the HR DirectorSchool-wide:Track and manage, as needed, school-wide HR actions (hiring, compensation adjustments, corrective action, layoff, TPI/ADS, etc.).Partner with the Director of HR for ongoing education and coaching to school administrators and HR staff on SPH HR policies, processes, and procedures (e.g. annual merit review process, compensation equity). Manage leave administration to ensure consistency of leave interpretation and application throughout the DO and departments.Along with the Director of HR, represent SPH in school-wide and campus-wide projects and committees concerning human resources matters (e.g., HR/Payroll Modernization).Advise leadership, administrators, managers, faculty and staff on institutional hiring practices and staffing needs. Respond to inquiries and resolve problems in human resources areas such as leave administration, compensation, and employee relations.Monitor leave and accommodation issues.Partner with departments to identify potential staffing gaps and help guide them to plan for temporary coverage during the recruitment periodOther Duties Prepare and analyze reports from various upper campus offices. Provide analysis and reporting of HR analytics (including identifying trends)Manage and coordinate various projects throughout the year as needed/assignedManage OD databases (e.g. faculty, senior fellow) with responsibility for data integrityManage and fulfill data requests related to staff, faculty and student numbers and salariesPerform administrative duties, as needed.As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.Required qualifications*Bachelor's degree in Human Resources Management, Business Administration, Communications or related field*3 years HR experience*Thorough knowledge of HR policies, procedures, principles and practices. Personnel and salary administration, recruitment techniques and management*Excellent written and verbal communication skills, and strong interpersonal skills; ability to maintain a professional demeanor at all times and communicate effectively at all levels within an organization*Strong demonstrated initiative and follow-through. Ability to maintain a positive and gracious work environment. *Knowledge and experience with Workday*Prior experience with faculty and staff appointments in an academic setting *Exhibit a proactive, service-oriented manner and ability to deal effectively with a diverse population.*Ability to handle confidential information with tact, discretion, and diplomacy, and to maintain strict confidentiality.*Ability to thrive while working with a high volume of work and critical, time sensitive deadlines. *Have outstanding time management, multitasking, and organizational skills.*Ability to research and synthesize information and communicate it effectively to lay audiences in verbal and written form.*Ability to work independently and as part of a team, manage priorities, multi-task, problem solve and exercise good judgment in a dynamic and deadline-driven environment.*Ability to work influence change, develop systems, and work collaboratively in the best interest of the Department, School, and/or affiliate institutions.*Must build, manage, and enhance complex working relationships with internal and external entities and have strong interpersonal communication skills in order to document policies, provide advice and influence decision making with HR Director*Proven accuracy and attention to detail in work products.*Professional level competency with general MS Office applications, e.g, Word, Excel, Access, Outlook, and ability to learn new software applications as necessary to do the job*Ability to analyze needs, assess potential avenues, and implement creative solutions to ensure a steady flow of high-quality, high-achieving staff.*Highly organized, demonstrate ability to multitask in a consistently fast paced environment in an organized and efficient manner. Self-motivated, flexible, creative, ability to prioritize and be solutions orientated*Highly developed diplomacy skills and ability to manage confidential information in a professional manner.*Proven leadership, communication, team building and problem solving capabilityEquivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.Desired*Experience working with both Union and Non-Union employees*Knowledge of Washington State employment lawWorking conditions*Deadline-driven environment, occasionally requiring extended hoursApplication Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.