Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the School of Arts & Sciences at the Danforth Campus.
High school diploma or equivalent and at least three years’ experience in HR, Personnel, and Payroll.
Ability/willingness to follow HR procedures according to WU policies.
High level of proficiency with Microsoft Office Products (Word, Excel and PowerPoint) or equivalent applications.
Bachelor’s degree preferred.
Previous experience in higher education administration and five years’ payroll experience preferred.
This role requires an eye for detail and strong organization skills.
Must be able to communicate carefully and have excellent verbal and writing skills.
Ability to multitask and prioritize, meet deadlines, and maintain confidentiality.
Work with a positive attitude on any task required and quickly adapt to changes.
This position provides payroll support to multiple departments within the School of A&S.� Will work as a team to ensure backup coverage as necessary within the school or dean’s office.� Areas for support and systems used may expand or change as the role develops.
PRIMARY DUTIES AND RESPONSIBILITIES:
HRMS-HCM DATA: Enter and maintain all faculty, staff, student HRMS data for multiple Arts & Sciences departments.� This includes monitoring and tracking relevant job data, contract data, sourcing information, as well as maintaining leaves, breaks in service, and terminations.� Also includes posting job openings, helping departments manage searches in the search system of record, and onboarding new employees.
PAYROLL: Includes oversight of pay-cycles and meet all payroll deadlines (MON, BWK, and STP) for assigned departments.� Review time and labor activities for each pay cycle.� Ensure employees are paid accurately, timely, appropriately and sourced to proper funding sources in compliance with policy and regulations.� Process payroll cost transfers as necessary to resolve payroll allocation problems. Audit time reporting and ensure proper data entry for absence management and short-term disability.
SPECIALIZED: GRADUATE STUDENTS: Work with Arts & Sciences Graduate School to ensure graduate students supported by assigned departments are processed accurately and timely in accordance with Graduate School guidelines.
Work with the A&S Manager of HR and Payroll and the other A&S payroll coordinators to cover workflow and tasks for cross-coverage as needed; work with Manager on auditing and correcting errors across the A&S dataset.
Coordinate Federal Work Study funds for student workers in partnership with Students Financial Services and Sponsored Projects Accounting for assigned departments.
Work with OISS to assist foreign faculty, post docs, graduate students, and undergraduate students to ensure accuracy of federal documents used for Form I9 purposes.
Other duties as assigned.
The hiring range for this position is $19.18 - $24.47 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.