The part-time Administrative Assistant will assist the Office of Human Resources staff with a variety of administrative tasks. The position is temporary and will end in August 2020.
STATUS: Part-time, Without Benefits WORK HOURS: 29 hours/week, Temporary through August 2020. In this position you are limited to 29 or fewer hours per week and less than 999 hours in your anniversary year. FLSA: Non-Exempt MINIMUM PAY: $16.50 / hour
Essential and Related Functions:
Creates online job postings in Interfolio and works with departmental administrative assistants to post positions.
Posts position advertisements in Campus Notices and with outside vendors.
Updates recruitment budget tracking when ads are posted.
Assist with document collection, report generation, and file maintenance to close position postings and search files.
Initiates and files background check information for new employees.
Creates new employee files and organizes documentation and new employee paperwork.
Assists new employees with paperwork completion via phone, email, fax and direct contact.
Notifies hiring managers when employees have completed the required paperwork, are cleared for employment, and are scheduled for orientation. Assists with creating online job postings.
Compiles new employee questionnaire information and enters it into the weekly HR Newsletter.
Assists with generating and mailing new employee offer letters.
Compiles new employee orientation materials.
Assists with official employment verification requirements for new employees (I-9 process).
Assists with administering pre-employment testing and results distribution.
Assists with answering phones and greeting visitors.
Assists with general front office duties such as checking faxes and sorting daily mail.
Assists HR staff with planning and executing employee events.
Other duties as assigned.
High school diploma plus three years of administrative support experience, or a combination of education and experience from which comparable skills are acquired. Associate’s degree preferred. The applicant must be proficient in typing and word processing, and know how to use Microsoft Office software extensively, including Word, Excel, Outlook, and how to maneuver the internet. The applicant must have excellent proofreading, grammar and spelling skills. Must be detail-oriented, have the ability to multi-task, and possess strong organizational skills. Must be a self-starter and have the ability to work independently, as well as to communicate and interact effectively in a professional, confidential, and courteous manner with all members of the campus community. Demonstrated ability to handle confidential and sensitive information. The ability to work with frequent interruptions and manage multiple projects, priorities and deadlines. Previous experience in an academic setting preferred.
Please submit the online application forms, a resume, and a cover letter. Please provide the names and contact information for three professional references in the application form.
Review of applications will begin immediately and will continue on a rolling basis until the position is filled.
Equal Employment Opportunity Statement
Washington and Lee is an Equal Opportunity Employer. As such, we are interested in candidates who are committed to high standards of scholarship, performance and professionalism and to the development of a campus climate that supports equality and diversity in our faculty, staff and student body. Job description requirements are representative, but not all?inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
Statement of Commitment to Diversity
Washington and Lee affirms that diverse perspectives and backgrounds enhance our community. We are committed to the recruitment, enrichment, and retention of students, faculty, and staff who embody many experiences, cultures, points of view, interests, and identities. As engaged citizens in a global and diverse society, we seek to advance a positive learning and working environment for all through open and substantive dialogue.
About Washington and Lee University
Washington and Lee University is an independent liberal arts university founded in 1749, named for an early benefactor (George Washington) and an innovative president (Robert E. Lee). The campus is a national historical landmark, the city offers small-town charm, and the Allegheny and Blue Ridge Mountains provide unparalleled surroundings. Students govern themselves in a community based on trust and honor. The faculty of teacher-scholars pursues a student-oriented approach to scholarship and nurtures lifelong relationships with the pupils. The curriculum blends traditional liberal arts and sciences with pre-professional programs in business, journalism and law. W&L prepares graduates for a life of learning, achievement, leadership, service and engaged citizenship in a global society.
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