1) Monitors the Museumâ™s financial activities primarily in the areas of finance, auditing, budgeting and forecasting, purchasing, and other operational financial activities.
2) Monitors and reconciles actual expenditures and revenue against budget and prepares monthly, quarterly and annual variance reports for budget managers, the Director and the Board of Governors.
3) Prepares other financial reports for senior museum administration as needed.
4) Prepares and maintains reports required for operating, endowment, gift, and faculty research accounts.
5) Assists in planning, developing, and managing budgets, including developing budget forecasts.
6) Prepares and submit financial transactions through the university systems (ePayments, GEMS, BuySite, Delphi etc.).
7) Assists staff with the GEMS system and run reports to ensure that transactions are reconciled at regular intervals.
8) Assists the DD-MASI with the annual budget development process
9) Enters the budget into Delphi.
10) Evaluates financial issues that impact the Smart Museum and respond to inquiries from the Budget Office.
11) With DD-MASI and Development, maintain accurate financial documentation for grants administration to ensure compliance with Smart Museum policies and goals.
12) Oversees standard ePayment activity, initiates and processes purchase orders, internal electronic funds transfers and requests for international payments within 5 days of receipt of request with all appropriate backup documentation.
13) Ensures payment documentation standards and requirements are understood and met. Work with procurement services to ensure payment flow.
1) Prepares position postings in Workday and possibly other job boards.
2) Coordinates interview processes, conducts interviews and reference checks as appropriate.
3) Initiates and administers background check process.
4) Manages administrative processes of hiring, including on-boarding of new hires.
5) Serves as a point of contact for Human Resources Information System (HRIS) and Payroll and assists supervisors and staff in troubleshooting problems.
6) Processes all necessary paperwork for promotions, transfers, and terminations in HRIS.
7) Facilitates inquiries that come in from staff and directs to the appropriate area.
1) Exceptional oral and written communication skills and comfortable with a consultative approach to interacting with employees. 2) Ability to be a resourceful problem-solver and critical thinker, be proactive in leveraging opportunities and anticipating and averting problems. 3) Confidentiality is essential - capable of handling all employment information and issues with absolute discretion. 4) Diplomatic and customer service based approach to interacting with colleagues and others. 5) Manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, staff, faculty, students and others. 6) Communicate effectively, both orally and in writing. 7) Identify priorities; recognize and resolve or refer problems. 8) Work effectively with supervision and as a part of a team. 9) Excellent interpersonal skills. 10) Experience with Microsoft Office, particularly Excel and Word. 11) Experience with University systems including ACCTS, PETS, Business Objects, Griffin, FAS Online, Buysite, Workday, GEMS, Delphi and Onbase systems.
1) Bachelorâ™s degree in business, finance, or a related field.
1) Three years of experience in Human Resources, Operations, or Finance 2) Experience in higher education.
Required Documents 1) Resume 2) Cover Letter 3) Reference list
NOTE: When applying for this position, all required documents MUST be uploaded into the RESUME/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR05797
About University of Chicago
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