Location: Wellesley Hills, MA Category: Full-Time Staff Posted On: Thu Jul 18 2019 Job Description:
A highly organized and detail-oriented individual with excellent interpersonal skills is needed in the HR/Payroll office. Responsibilities are administrative, technical, and confidential in nature. The HR Staff Associate will be the first point of contact for the Human Resources and Payroll office and will be responsible to support the Executive Director of Human Resources. Additionally, the incumbent will responsible for recruitment, preparation and distribution of materials to employees, applicants, and outside agencies, maintaining personnel records, and assisting with special projects as assigned.
Key Responsibilities and Duties:
Answer telephone calls, greet visitors and provide assistance or make referrals to appropriate staff;
Provides administrative support to the Executive Director of Human Resources, including calendar management, preparation of materials for meetings and travel;
Perform duties of a confidential nature, including tracking the submission of performance reviews and compensation forms, composing and editing correspondence and reports, and creating and maintaining spreadsheets and charts;
Maintain filing and records systems, both paper and electronic, of highly confidential documents, including personnel files;
Coordinate aspects of the recruitment process;
Coordinate aspects of the hiring, on-boarding processes, and exit interviews for employees;
Maintain and update the organizational chart and verify position titles for business cards and name tags;
Manage communication with the college community regarding new hires, promotions, and staff departures;
Responsible for departmental mail, office supplies, and tracking department budget, entering invoices into the financial database for approval and running quarterly and annual reports;
Assist with logistics for trainings and events such as Employee Recognition, Professional Development Days for MCCC & AFSCME, and Administrative Professionals Day;
Actively participate as an effective member of the department team by completing assigned duties and accepting additional assignment or reassignments, including assistance to Payroll during peak periods;
Maintain confidentiality of employee, student, and organizational information;
Other related duties as assigned.
Bachelor's Degree in Human Resources Management or related field;
One year of Human Resources, administrative or clerical experience; or an equivalent combination of education, training, and experience.
Excellent organizational skills;
Strong attention to detail;
Excellent communication and interpersonal skills;
Strong computation skills and the ability to problem solve;
Proficient in Microsoft applications: Word, Outlook, Excel, Access, and PowerPoint.
Experience working in higher education, municipal or state agencies highly desirable;
Experience with PeopleSoft applications;
Experience with online recruitment system, preferably Hirezon/Interview Exchange.
Massachusetts Bay Community College values and pursues diversity, and teaches the importance of inclusion and collaboration. We strongly encourage members of underrepresented communities to apply.
Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's for Affirmative Action and/or Title IX Coordinator, Lisa MacDonald, Director of Equity Compliance, firstname.lastname@example.org, (781) 239-3147, the Massachusetts Commission against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.
Hiring is contingent upon a successful CORI clearance.
Education: Bachelor's degree
Salary Range: $40,000 to $45,000, commensurate on experience
Schedule: Monday - Friday, 37.5 hours a week
Classification: Non-Unit Professional
Source of Funding: State Appropriation
To Apply: Please complete our online application by clicking the "Apply" button. Include letter of interest, resume, and list of three professional references with their contact information. Finalist candidates must provide official transcripts/certifications.
Deadline: August 1, 2019 or thereafter until filled.
MassBay Community College fosters educational excellence and student success, prepares students for local and global citizenship, anticipates and responds to the needs of surrounding communities, and contributes to evolving regional economic development.