There are currently multiple openings for HR Generalists in the MSU Human Resources Solutions Center.By applying to this posting you will be considered for all openings concurrently.HR Generalists are part of a cross-functional team that supports many of the day to day basic human resources needs of MSU units and their faculty and staff. Duties may include assignments in one or more of the following areas: Academic Operations, Customer Service, Compliance, Records Management, and Support Staff Hiring.
What kinds of work is the Solutions Center responsible for?
The Academic Operations Team within Solutions Center is responsible for processing hire actions, changes of status and other employment changes for faculty, academic staff, graduate assistants, undergraduate professorial assistants and no pay appointments in accordance with laws, contracts and MSU policies. Staff consult with MSU units to provide support related to academic processes and procedures; participate in educational outreach and support a variety of academic review processes such as the Reappointment, Promotion and Tenure process.
The Compliance Team within Solutions Center is responsible for processing and consulting with MSU units on compliance-related parts of MSU employment processes mandated by law and/or MSU policies including criminal background checks and adjudication, I-9s and conflict of interest.This area also engages in monitoring and reporting on compliance as well as education and outreach to assist units in maintaining compliance.
The Customer Service Team is responsible for assisting all MSU Human Resources stakeholder groups (faculty, staff, students, retirees, MSU units and the public) with a wide variety of HR-related questions, problems and processes.They serve as the first point of contact for most callers and visitors to Human Resources and resolve or coordinate resolution of customers’ needs, maintaining communication with customers throughout the resolution process.This area also plays a role in outreach, education and process improvements.
The Records Management Team is responsible for processing Support Staff (including Temp-on-Call) and Student Employment actions as well as ensuring data quality in compliance with laws, policies, procedures and collective bargaining agreements.This team also is responsible for all types of personnel file requests including but not limited to FOIA, subpoena, unit, employee and other individuals and groups that have a legal right or a legitimate business need to access files.
The Support Staff Hiring/Layoff Team is responsible for providing HR support to major administrative units throughout all phases of the hire process from initial posting approval until the posting is filled or canceled. This team also is responsible for administration of support staff layoffs at MSU.
What do HR Generalists do on these teams?
Duties and responsibilities of Generalists will vary with the individual job assignment within Solutions Center but will include some combination of the following duties:
Performs moderately complex transactional tasks in the HR-Payroll System and/or Applicant Tracking System or other HR systems by applying business rules, data rules, payroll processing rules, policies and union contractual requirements.
Explains and applies federal and state laws, union contracts, university policies and procedures to provide information, advice and resolve issues for major administrative units, departments, employees and retirees.
Maintains HR databases and other types of HR records including employee records in the HR/Payroll system, job posting records in the applicant tracking system, criminal background check information in relevant systems, compliance information in Equifax and other HR records in relevant systems.
Performs research, special project support and outreach and education functions in compliance with employment eligibility policies and laws (CBC, I-9, etc.)
Responds to and investigates inquiries concerning HR issues such as employment, benefits eligibility and enrollment, time, attendance and pay, retirement, and internal and external audits.
Reviews HR transactions regarding benefits eligibility and enrollment, compensation, employment and retirement.
Provides information to employees and departments about each area of HR to advise them of options, opportunities, benefits and rights.
Prioritizes, manages, and processes department transactions in accordance with payroll schedules.
Other HR-related duties as assigned.
Unit Specific Education/Experience/Skills
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in human resources, a related social science field, business or a related field; six months to one year of related and progressively more responsible or expansive work experience in human resources; or an equivalent combination of education and experience.
We are seeking adaptable, deadline oriented and self-motivated professionals with excellent customer service skills and a strong customer service orientation with at least six months experience working in an HR-specific role; substantial knowledge or experience using some of the HR-related systems currently used by MSU Human Resources is desired but not required (SAP/EBS, PageUp, Equifax, HireRight, Image Now, I-Chat); familiarity with MSU employment policies and contracts also is desired; ability to learn quickly and strong team orientation desired; HR-specific degree and/or certifications desired but not required (CHRS, PHR, SHRM-CP, etc.)
Required Application Materials
Please submit resume and cover letter. References not initially required but will be requested for candidates at the finalist stage.
The Solutions Center is filling several HR Generalist positions.Upon your application to this posting you will be considered for all positions.
Bidding Eligibility ends 06/11/2019 at 11:55 PM
Internal Number: 584262
About Michigan State University
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