8181GT - Human Resources Professional 1 - Generalist
Office of Academic Clinical Affairs
This position is a member of the Office of Academic Clinical Affairs Human Resources (OACA HR) team at the University of Minnesota and supports a variety of OACA units. The HR Generalist serves as a first level professional support and consultative resource for employees, managers, and other Health Sciences personnel for all functional areas of human resources administration. The HR Generalist administers and audits payroll, manages and processes appointment entry, and serves as the unit recruiter, supporting selection and hiring processes for those units they support. The HR Generalist provides HR services in several functional areas as described below.
Duties and Responsibilities include but are not necessarily limited to:
Enter and maintain job, position, and compensation information of new, current, and terminated employees while ensuring compliance with applicable human resource related laws and U of M policies/procedures and retain documentation.
Audit HRMS data for accuracy and follow proper procedures to resolve discrepancies.
Participate in local and enterprise- level continuous improvement initiatives, feedback sessions, and process development.
Talent Planning & Acquisition: Recruitment, Selection, Hiring and Onboarding (25%):
Provide consultation to unit hiring managers and search committees re: appointment types, appointment classifications, posting requirements and hiring processes.
Facilitate diversity analysis and discussions throughout the search processes. Share results and advise.
Develop recruiting strategies and assist with workforce planning. Incorporate diversity goals, past applicant source data, and sourcing strategies.
Review salary structure within the hiring department to identify any pay equity issues.
Create and route job postings in the online employment system as well as background checks through the external vendor. Advise, train and troubleshoot on system access and processes for hiring managers and teams. Monitor and update applicant status. Assist in the search process for faculty and P&A searches.
Facilitate applicant communications. Review offer letters for internal policy compliance.
Develop and conduct new employee orientation in coordination with human resource business partners.
Business Management (15%):
Assist HR Partners (HR Generalist 3) in providing guidance on classifications and/or salary ranges. Assist supervisors in writing job descriptions and advocate for needs during comp and class review.
Administer and maintain processes and procedures to manage a variety of programs such as performance evaluation, reclassification, and employee recognition. Contribute to process improvement in these areas.
Partner with OACA HR leadership on continuous improvement and strategic initiatives.
Provide ad-hoc reports and analysis and recommendations on HR data as requested.
Employee & Labor Relations (10%):
Provide first level of interpretation of policies and procedures and collaborate with HR Partners on the resolution of more complex issues.
Leave Administration: FMLA, Worker's Compensation, and Leave Administration (10%):
Serve as main resource to managers and employees regarding FMLA and other leaves.
Communicate policies and procedures to staff and faculty regarding state and federal laws (i.e. FMLA, FLSA, ADA, workers compensation) in addition to vacation/sick leaves and other leave administration. Keep abreast of any updates or revisions in related laws or policies.
Ensure compliance and completion of FMLA and processes and documentation.
Monitor and track FMLA and medical leaves, including intermittent leaves.
Respond to calls and emails on the OACA HRIS Helpline and email account. Provide subject matter expert guidance to Health Sciences HR personnel and managers.
Competitive wages, paid holidays, vacation and sick leave
Low cost medical, dental, and pharmacy plans
Health care and dependent daycare flexible spending accounts
Excellent retirement plans with employer match
Disability and employer paid life insurance
Wellbeing program with reduced insurance premiums
Tuition reimbursement opportunities covering 75%-100% of eligible tuition
Student loan forgiveness opportunity
Opportunities for growth and promotion
Employee Assistance Program
All required qualifications must be documented on application materials.
BA/BS degree in Human Resources or related fields or a combination of related education and work experience to equal four years.
Demonstrated ability to perform as an effective, positive team member; as well as the ability to work independently.
Experience with PeopleSoft, including entry and audit roles
Experience with recruitment practices
Experience supporting the human resources function in unionized work environments
Experience with process improvement
Experience with performance management systems
Experience with University of Minnesota policies and procedures
Internal Number: 330837
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.