As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for four consecutive years.The Department of Biochemistry at the University of Washington has contributed to many phases of research. Initially recognized for incisive studies of the structure and function of proteins, and the mechanisms of enzyme action, the department branched out into a multitude of other areas. These included: developmental biology of flies, fish, frogs, and mice; molecular mechanisms of aging in yeast and mammals; vertebrate visual and immune responses; chromosome dynamics, cell division, DNA replication and repair; energy transduction during photosynthesis; protein secretion and membrane fusion; translational control and regulated protein degradation; protein structure determination by crystallography and NMR spectroscopy; and protein structure prediction and enzyme design. Our diversity of interests guarantees a rich intellectual and educational environment.About the Institute for Protein Design:The Institute for Protein Design (IPD) at the University of Washington in Seattle is creating a new world of synthetic proteins to address 21st-century challenges in medicine, energy, and technology. The IPD is a unique interdisciplinary environment where world-class researchers with expertise in computing and software, biochemistry, genome sciences, biological structure, pharmacology, immunology and other basic science disciplines, as well as clinical medicine, work together to both computationally design and experimentally characterize novel biomolecules. Current projects include the design of novel therapeutics for cancer, neurological diseases, and more, as well as new vaccines, nanomaterials, and enzymes.The Institute of Protein Design within the Department of Biochemistry has an outstanding opportunity for a Program Operations Specialist/IPD HR Operations The person in this position will be a key full-time member of the IPD's administrative team and will have a contributing role in establishing and operating IPD's Human Resource Programs (IPD HR Programs Coordinator) to recruit talented students, scholars, postdoctoral fellows, and visiting scientists from top universities, including from China, India, and other countries. This position requires extensive communication and collaboration with other UW departments and administration services to provide an efficient inquiry intake and on-boarding process for new graduate students, visiting scientists, and interns from various programs.In this role, the Program Operations Specialist will commit 30% of their effort to establishing and managing a visiting scientist and graduate student internship program. Another 30% of effort will be for coordinating the onboarding of a variety of IPD postdoctoral fellows, graduate students, visiting scientists, and acting instructors. Another 40% effort will be specifically dedicated to managing the human resource related paperwork for postdoctoral fellows at the IPD including appointment letters, and visa related matters. Primary Responsibilities:Serving as the primary contact for IPD's recruiting programs, fielding all inquiries about the program and connecting prospective students, postdoctoral fellows, visiting scientists, and interns with other appropriate UW stakeholders.Efficiently communicating between the IPD's HR Programs and other departments, universities, and research institutes.Coordinating VISA arrangements on behalf of new students, visiting scientists, postdoctoral fellows, and interns at the IPD in collaboration with other UW stakeholders.Coordinating recruiting travel arrangements and related cost reimbursements for new students, visiting scientists, postdoctoral fellows and interns at the IPD. Working closely with IPD administration and the Biochemistry fiscal team to review the related IPD HR Program expenses and financial commitments.Maintaining an accurate record of all contact information, visit dates, VISA status, and more for all students, visiting scientists, postdocs, and interns who participate in the IPD's HR Program's (using IPD's SalesForce database).Collaboratively work with other IPD administrative team members in day-to-day program administration and support. Manage the process of recruitment and hiring, appointment setup and extensions, transition, and resignation of all IPD senior fellows (postdocs).This will include:Maintaining an up-to-date tracking spreadsheet for Baker and King labs senior fellows viewable by Biochemistry, and exactly up to date in SalesForce; Maintaining an effective tracking system to ensure timely appointment extensions or endings, to include issuing relevant extension/non-extension notices (60 days prior to appointment end) in accordance with the SOM and Biochemistry policies and procedures; and visa tracking and processing, where applicable.Setting up new appointments and extensions in Workday, to include offer letters and other paperwork required by Biochemistry and the SOM;Working closely with Biochemistry, to stay informed of the UW policies and regulations affecting senior fellows (salaries, current status quo and exceptions, NIH salary scale, etc.).Coordinating with Biochemistry on any planned transitions from a senior fellow to acting instructor titles, for appropriate approvals and processing by Biochemistry.Work with ISO, Biochemistry, and relevant UW offices to process international visas and coordinate details of international appointments, ensuring that appropriate School of Medicine and UW guidelines are met and documents are processed properly and in a timely manner. This includes initiating visa renewals in anticipation of senior fellow's re-appointments. Issuing new letters, confirming duration and salary with the IPD senior management.Ensure that all related documents are well organized and provided in hard copy to Biochemistry as needed. Inform IPD CSOO and Biochemistry of all Baker lab and King lab appointments, re-appointments or departures for graduate students, visiting scientists, senior fellows, and acting instructors in a timely manner, following the departmental and UW HR timelines and procedures.Visiting Scientists, Visiting Scholars and Acting Instructors' appointments are handled by Biochemistry central office (i.e. appointment setup, visas, offer letters etc.). IPD HR Operations Specialist's role is to coordinate with and inform Biochemistry central offices (Assistant to the Chair and HR Manager) of any incoming visiting scholars in advance to ensure their official appointment setup or visa processing prior to their arrival. IPD HR Operations Specialist will coordinate the logistics of their IPD placement as required by IPD management.Biochemistry and BPSD graduate student recruitment, appointments and funding allocations are managed by Biochemistry Assistant Director for Academic Programs and Biochemistry HR Manager. IPD HR Ops Specialist's role is to maintain effective communication with Biochemistry Assistant Director for Academic Programs to let her know of any non-Biochemistry students at IPD, as well as keeping internal IPD records as required. Minimum Requirements:Bachelor's degree in communications, human relations, or a related field.At least two years of experience in HR Program Operations within a university setting.Equivalent combination of education and experience may substitute for minimum qualifications.Desired Qualifications:Eagerness to learn and contribute to a high-performance research organization. Familiarity with UW Human Resource policies, VISA processing, and budget administration systems is strongly desired.Prior work experience managing human resource related programs within the UW system is strongly desired.Willingness to learn on the job through UW training in various policies and procedures, particularly as they relate to human resource and fiscal operationsApplication Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.