Location: Franklin, MA Category: Administration/Staff Posted On: Tue May 21 2019 Job Description:
This position provides coordination as a generalist which who is responsible for coordinating the day to day operations of the Office for Human Resources. The budgeted salary range for this position is $48,000-$52,000.
Act as a primary point of contact for all HRIS related issues:
Maintain and update all HR data within Colleague, electronic files and personnel folders;
Export and modify data for use by payroll and benefits systems;
Serve as a back-up resource to the HR Manager to conduct payroll;
Maintain the internal Today@Dean Portal and the Human Resources web page;
Support and lead administrative processes in the HR Department to include, but not limited to:Yearly DD Evaluations, Employee File Maintenance, Customer Service Protocol, Calendar and Events Management, etc.
Full-cycle Recruitment Administration
Maintain the ATS system and train users on ATS functions;
Monitor all positions and communications with applicants;
Participate in the selection and interview process for positions;
Post and maintain all external recruitment sites;
Research and implement new, targeted ways to recruit online.
Collaborate with and assist the Director in creating a strategy for developing and maintaining a diverse workforce;
Implement good faith efforts in active and passive recruiting to ensure that applicant pools have diverse candidates (minorities, women, veterans, and individuals with challenging abilities).
Onboarding and Offboarding
Organize the full range of onboarding and offboarding processes for all employees;
Update and maintain the job descriptions database;
Update the program and present at the New Hire Orientation.
Assist the Director in planning, designing and presenting on-site training events for all faculty and staff;
Maintain and update the College historic trainings;
Design and implement wellness programs in collaboration with Health Plan and the Wellness Committee.
Human Resources Faculty and Staff Events
Responsible for the planning and implementation of the following main events, not inclusive of total events sponsored by HR: Holiday Party/Service Awards/Welcome Back Gatherings/NSO After Parties/End of Year Celebration, etc.
Non-work study and Intern Student Payroll
Process all non-work study student accounts and payroll;
Coordinate the onboarding process for student interns;
Maintain the non-work study student web page;
Educate both managers and students on payroll related processes.
Coordinate the Administrative Functions of the Department
Process all HR reporting, HR forms, departmental filing, new hire/separation paperwork, etc.
Other duties as assigned
This position requires an individual who is highly detail oriented and can learn and comprehend a highly matrixed institution with very detailed policies and procedures. This individual must have strong interpersonal and organizational aptitude, excellent written and verbal communication skills, the ability to take initiative and work well independently as well as with others in the HR Office and campus-wide and enjoy working in a multitasked environment. This individual will have access to and use of confidential information and must have a good sense of tact and confidentiality.
Associate's degree in Human Resource Management required, Bachelor's preferred;
3 years of relevant HR experience required; college/university experience a plus;
Excellent customer service, organizational, and communication skills;
Highly organized and detail oriented;
Work competently and efficiently while prioritizing work in a fast-paced environment with multiple and often conflicting interests; adhere to deadlines;
Flexible, adaptable, and able to work in a changing environment;
Evaluate problems accurately and display good judgment in solving them;
Take responsibility, work well both as a team member and independently;
Understand and follow directions and complex policies and procedures;
Strong knowledge of English grammar, spelling, and punctuation in order to write well enough to draft some basic correspondence;
Solid computer skills in a PC environment with the capability to master new software applications;
Expertise in the functional use of Outlook, Excel, and Word.Ideally, Ellucian Colleague a plus;
Some evening and weekend work will be required.
Dean College is an equal-opportunity, Title IX institution and pledges to recruit, select and promote diversity by providing equality of opportunity in higher education for all persons, including faculty and staff with respect to hiring, continuation, promotion, and applicants for admission, enrolled students and graduates without discrimination or segregation.
The College is interested in candidates who have the communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of colleagues, students, faculty, and community members. All employment decisions are made on a non-discriminatory basis. Dean College prohibits discrimination and harassment based on sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity and gender expression, citizenship, pregnancy or maternity, protected veteran status, work-related injury or any other status protected by applicable national, federal, state or local law. This nondiscrimination policy covers admissions, employment, and access to and treatment in College programs, services, and activities. A pre-employment background screen is required for all employees and the College participates in the Federally-mandated E-Verify program.
The Assistant Dean of Students, located on the second floor of the Campus Center, telephone 508-541-1841, coordinates the college's compliance with Title IX of the Education Amendments of 1972 Act.
The Director of Human Resources on the first floor of Dean Hall, telephone, 508-541-1681 coordinates the college's compliance with titles VI and VII of the Civil Rights Act of 1964, the Rehabilitation Act of 1973, the Americans with Disabilities Act and amendments, and the Age Discrimination in Employment Act.
The Dean College Annual Security and Fire Safety Report is available on this link.
The Dean College Athletics Department is a Provisional Division III member of the NCAA and competes as a member of the New England Collegiate Conference (NECC), Eastern Collegiate Football Conference (ECFC), and the USCAA and complies with all NCAA Division III Rules and Regulations.
Internal Number: 110849
About Dean College
Dean College is a not-for-profit institution that is fully accredited by the New England Association of Schools and Colleges (NEASC). Today, Dean serves over 1,200 full-time students and close to 200 part-time students, for a full enrollment close to 1,400 and more than 25,000 alumni. The College's future is based soundly upon its rich history of developing programs that meet the changing individual needs of students. Owning an endowment of over $37.5M, Dean emphasizes individual attention and prepares students for further studies or employment upon graduation. Dean's beautiful 100-acre campus is located only 30 miles from Boston, Massachusetts and Providence, RI, and is accessible to Boston by commuter rail. The Dean College/Franklin station is only a five-minute walk from campus.