This position is located in the Department of Curriculum and Instruction (C&I), the largest academic unit in the College of Education and Human Development at the University of Minnesota. The employee’s primary responsibilities are to perform human resources support functions for the Department while serving as a member of the Department’s Administrative Team. Within our department, we maintain a strong commitment to diversity and social justice. For more information, please see http://www.cehd.umn.edu/CI/About/default.html.
This position is represented by the AFSCME Clerical Bargaining Unit.
Coordinate Employment Appointments and Hiring Processes (55%)
Manage the hiring process from beginning to end for multiple employee types such as: faculty, graduate assistants, and staff positions.
Work with department faculty and staff to hire or re-appoint 100+ course instructors, graduate researchers, student workers and other individuals for each academic term.
Complete the hiring process, which includes: writing position descriptions, managing job postings, assisting search committees, screening candidates, collecting required hiring documentation, and writing offer letters.
Provide search committee support for tenure/tenure-track faculty searches.
Prepare and distribute routine correspondences with applicants under the direction of search committee chairs.
Submit appointment data to the College Payroll Office through electronic systems.
Oversee the utilization of the Department’s appointment database.
Provide position data analysis to inform course scheduling, budgeting decisions, and policy development.
Assist with development of departmental standards and practices related to graduate assistant and community faculty appointments (salary levels, tuition and health benefits, hiring processes, etc.).
Human Resources Coordination (30%)
Serve as HR liaison between the department and the College and University HR offices.
Collaborate directly with, and act as proxy for, the Department’s Administrative Director regarding HR functions.
Serve as the Department’s primary point of contact and troubleshooting resource for payroll and appointment issues.
Serve as the initial resource for employees regarding benefits, leaves, payroll and general human resource related issues and questions.
Maintain and implement a working knowledge of University HR policies and College practices.
Provide onboarding assistance and orientation to new staff, faculty and graduate assistants through providing information about department policies, processes, and resources.
Maintain accurate HR records at the department level and at the College by utilizing electronic documentation systems.
Process and track statuses of I-9 authorizations and background checks.
Department Administration Support (15%)
Provide hiring and staffing support for the Curriculum Library.
Collaboratively participate in continual process improvement initiatives with the Department Admin Team.
Track, manage, submit, and archive annual reviews.
Other duties as assigned
Minimum High School Diploma/GED and a total of four years of related office experience. Training/education may be substituted for some years of experience.
Minimum two years of experience performing Human Resources related responsibilities (to be included in the four years of experience as listed above).
Demonstrated computer experience and skills using word processing, spreadsheets, and email.
Demonstrated work experience performing functions of the employee hiring process and appointment setup; and understanding and adhering to applicable hiring policies, processes, and regulations.
Peoplesoft and other HR related systems experience.
Ability to work with and organize high volume and complex data, such as position management and other HR related information.
Outstanding customer service skills and experience.
Demonstrated ability working successfully both within a team and with clients who represent a diversity of backgrounds, work, and conflict resolution styles.
Ability to independently solve problems, organize workload, and manage multiple priorities.
Ability to assess procedures and implement continual process improvement.
Strong oral and written communication skills.
Ability to compose and edit professional business documents and correspondences.
Ability to work independently as well as part of a team.
Experience with Gmail, Google Calendar, Google Docs, Google Drive, and Google Forms.
Experience working in higher education, preferably in an academic department.
Knowledge of University of Minnesota policies and procedures.
Internal Number: 330565
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.