School of Nursing Business Office and Human Resources Executive Accounts Specialist
Position Overview: This position serves as the Executive Accounts Specialist for the School of Nursing’s Business Office and Human Resources teams. The position supports the accounts payable processes by serving as the primary voucher specialist and monitoring the procurement card process. It shares responsibilities for processing expense reimbursements and deposits with other business office staff. The position provides administrative support for payroll and human resources processes by entering and reconciling payroll transactions and appointments, assisting with hiring from position posting through onboarding, and assisting with correspondence such as employment offers and appointment letters.
Business Office Duties (50%)
Serve as the primary voucher processor for Financial Cluster 010. Prepare invoices, scan into Perceptive Content, and process payments in PeopleSoft. Communicate with initiators for approval to pay and ensure justifications are complete. Ensure vendor maintenance requests are routed and completed. Confirm budgets have sufficient funds.
Monitor Procurement Card process for the School. Ensure Pcard purchases are received, accurately entered into the financial system and scanned into Perceptive Content in compliance with U of MN policies and deadlines.
Share responsibilities with other business office staff including processing departmental deposits, wire transfers and expense reimbursements; maintaining chartstrings in PeopleSoft and in PI Reports, training student staff, scanning into Perceptive Content, navigating online pre-approvals and expense reports in Chrome River and advising staff.
Human Resources Duties (50%)
Enter, reconcile and audit payroll transactions and appointments
Assist with the hiring process from position posting through onboarding
Assist with correspondence such as employment offers and appointment letters
Assist with annual performance review process and annual compliance functions
Maintain electronic and paper files for business office and human resources processes.
Manage assigned projects
Other duties as assigned.
Hourly Range: $16.18 to $27.21 USD/hour
All required qualifications must be documented on application materials.
Required Qualifications: High school diploma/GED and four years of general accounts transaction experience. Training may be substituted for some of the years of experience; Experience with financial system functions and transactions; Experience with human resources functions, particularly payroll and appointment transactions; Experience and proficiency in MS Excel, Word, and data entry; Experience drafting, editing and formatting administrative documents and business correspondence; Ability to process and maintain confidential information; Demonstrated customer service orientation; Ability to successfully pass required training modules for assigned duties
Preferred Qualifications: University of Minnesota systems experience – PeopleSoft EFS and HRMS, UM Reports, Google Calendars and documents, web-based applications; Detail oriented with ability to work both independently and collaboratively, prioritize multiple tasks, solve problems and exercise independent judgment
Internal Number: 330459
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.