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Application Review Date The First Review Date for this job is: April 10, 2019
Departmental Overview Physics is the largest department in the L&S Division of Mathematical and Physical Sciences. It is ranked as one of the top physics departments in the world, with excellence in research, teaching, and service to the community all highly valued. The department has 80 ladder and active emeriti faculty, 60 career and casual staff, and 300 lecturers, teaching assistants, readers, research personnel, postdocs, fellowship recipients, and visiting scholars. It enrolls 250 graduate students, 250 undergraduate majors, and over 7,000 students in its courses, many with laboratory sections. Its faculty fully participates in teaching and administration and conducts world-class research in campus, local, national, and international laboratories and sites; research activities require active financial arrangements with organizations such as Lawrence Berkeley National Lab. Physics manages 3 distinct campus buildings in its facilities complex with 240,000 assignable square feet, and it also houses and provides services to several research centers, the Physics Library, and multiple research Laboratories with varying physical environments. It has an active fundraising program.
Responsibilities Facilitates/manages the academic review and development processes, identifying issues relating to policy, compensation, and promotion:
Manages the full-cycle of all academic cases and pending academic personnel activities for ladder-rank and non-senate faculty, and non-senate instructors;
Determines and assembles materials for academic review cases and corresponds directly with candidate to solicit required materials;
Assesses and summarizes data and comments from teaching evaluations and maintains additional information related to case reviews including, semesters of teaching, advising and service records; converts and prepare data for case presentation. Integrates summary data into AP Cases and uploads to APBears;
Coordinates with faculty throughout merit, promotion, and appointment case review.
Drafts correspondence, letters of opinion, and case reports on behalf of Department Chair;
Manages annual updating of faculty information in APBears;
Manages faculty leave records, advises faculty and leadership leave eligibility, facilitates and administers academic leaves and sabbaticals;
Advises faculty award committee on award cycles and nomination deadlines. Tracks and administers faculty award activities, nominations, and recognition; advises faculty regarding opportunities and advises applicants regarding effective submission;
Acts as a liaison with campus and regional HR and Payroll on Academic Personnel matters.
Provides training to faculty administrative support staff on the use of AP Bears, as delegated by their faculty.
Acts as liaison between the department and division, college and campus AP staff and resources.
Provides strategic advice and counsel to department faculty by analyzing and interpreting system-wide and campus policies, collective bargaining agreements, academic personnel procedures and practices:
Counsels Senate and non-Senate faculty and other academic staff concerning moderate to complex work-related problems.
Analyzes and interprets guidelines and policies to provide advice and counsel to unit clients on issues such as compensation, work-eligibility (visa) matters such as H1-B processing or PR application, and benefits considerations.
Participation in Faculty Committees and attendance at various events and meetings in which AP guidance is sought;
Implements policies and programs in recruiting, instructional labor relations, wage and salary administration, and training.
Manages faculty records related to potential conflicts of interest (APM 025/UC-OATS)
Coordinates Visa process for senate appointments with campus resources and acts as liaison between faculty and campus.
Supports the senate (faculty) and non-senate (lecturers) academic appointment process which may include:
Supporting the search committee, coordinating the search process, including placement of ads, drafting of search plans, and conducting the initial screening of materials submitted, administration of APRecruit throughout the search process, scheduling visiting and interacting with candidates, as appropriate.
Coordinate appointment requests and approval with the Deans' office for titles not supported by Campus Shared Services (CSS).
Submit request and monitor HR/Payroll transactions for all faculty, postdoc, and other non-senate appointments, including lecturers.
Attend faculty meetings as requested. Oversee preparation of materials for faculty meetings, including faculty ballots.
Compiles statistics from various sources and prepares reports such as annual update to the American Institute of Physics, updating sabbatical accrual balances, faculty awards and recognition, committee service, leave history, etc.
Support management of the general office administrative operations including reception, guest services, mail services, equipment, facilities and space use.
Manages special academic events and high level unit visits; develops itineraries, verifies schedules for program speakers, identifies and resolves related logistical issues including travel and entertainment, and coordinates reimbursements.
In-depth knowledge of and ability to apply/interpret campus and college policies and procedures which govern academic HR in an academic setting, preferably within the UC System.
Excellent critical and innovative thinking to address complex issues and present nuanced analyses.
Thorough knowledge of academic based policies, union contracts, procedures and practices that govern academic HR administration.
Thorough knowledge of campus and college goals, priorities and values and the legal and human implications of decisions.
Ability to analyze complex management issues; develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel.
Attention to detail, discretion and sensitivity to confidential information
Excellent verbal and written, and interpersonal communication skills
Strong computer skills including work processing, spreadsheets and database management
Ability to identify and resolve problems of moderate complexity
Demonstrated political acumen
Bachelor's degree in related area and/or equivalent experience/training
Salary & Benefits Annual salary will be commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
How to Apply Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.