Working title (if applicable): Talent Specialist, HR Operations
Starting Salary Range ($s): $17.25 - $23.72 per hour
Employee group (Full time/Part-time/Limited/Casual): Full Time
Schedule (hours/days): 8:30-5:00pm Monday-Friday
Employee subgroup (FLSA Status): 02
Department name: University Administration
Personnel area (School): UN10
Talent Specialist, HR Operations
The Talent Management & Human Resources team is currently seeking a Human Resources Operations‐Talent Specialist. This role is a key contributor to the Talent Management & HR team as the face of the HR organization, by serving as initial point of contact for our Development and Alumni Relations (DAR) employees across the University and Medicine. Responsibilities are multifaceted in this role. The ideal candidate will help the department to function effectively and efficiently. In this role, you will have an opportunity to work with a wide realm of HR responsibilities including talent acquisition, learning and development, data management and daily human resources operations and will refer inquiries and issues to appropriate member of HR when necessary.
The individual in this role should be highly deadline‐oriented, with strong multitasking, project management and prioritization skills. It is also vital that they display excellent verbal and interpersonal skills.
The primary duties and responsibilities for this role include:
Administrative Support (30%)
Responsible for administrative support to the head of the HR office
Provide efficient and timely limited administrative operations for the HR team
Maintains supply stock, placing orders for supplies when appropriate.
HR Operations (50%)
The ideal candidate will handle a broad range of day‐to‐day human resource operating activities, to include but not limited to:
Serve as initial point of contact for internal and external customers and refers inquiries and issues to appropriate member of HR when necessary.
Processes a variety of transactions related to initial employment and associated changes including hires, transfers, terminations, leaves of absence, and changes in pay and scheduled hours with a high level of accuracy.
Establish and deliver HR metrics/dashboard and analytics to support executive leadership with quarterly and monthly reviews. Ensuring that HR data is kept current, accurate and readily available will be a critical responsibility of this role.
Provide guidance to managers and employees in completing changes to employee and position data and related information. Maintains position management by ensuring the accurate and timely implementation of new, revised and deleted positions and cost centers.
On a regular and continuous basis, exercises administrative judgment on establishing departmental
operation goals, standards, policies and procedures
Maintain diplomacy in general communications
Partner with the Centers of Excellence (COEs) in the University's Central HR office across to implement pertinent programs and policies
Provides leadership and oversees employee information collection, analysis and
reporting; supervises the input of data and ensures data integrity.
Partner with internal stakeholder to proactively audit data and processes to ensure accuracy and compliance with state and federal regulations.
Monitor HR projects and workflow
Identify solutions that meet the needs of the HR functions by proactively recommending process improvements, system enhancements and alternatives based on specific needs.
Proactively identify and employ HR best practices aligned to business strategy
Serve as the units system administrator for multiple HR Systems such as SAP and SuccessFactors
Employee Communications (20%)
Maintain employee email distribution lists
Maintain DAR Careers Website and DAR HR pages on Intranet
Coordinate DAR employee messages and distribution
Support employee survey process and tool
Key Attributes & Critical Skills:
Strong ability to execute simple and complex projects with a senior stakeholder population (from conception to implementation).
Ability to communicate effectively with all levels of the employee population; including executives.
Maintains integrity of confidential/sensitive information
Detail oriented with both quantitative and qualitative outputs.
Advanced skills in MS Excel, MS PowerPoint and working knowledge of Tableau
Understanding of sensitive materials
Excellent organizational skills, detail oriented, ability to prioritize and multitask and problem solve in a fast paced environment
Demonstrates sound judgment in order to quickly and satisfactorily solve a variety of very sensitive problems
Takes initiative to find answers and resolve issues
Required Education & Experience:
High School Diploma/GED and three years related experience required. Bachelor's degree preferred. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
1‐2 years' experience in an office support role; prior exposure to the human resources function considered a plus
Strong computer skills in MS Office suite including PowerPoint, Word, and highly proficient with Excel.
Classified Title: HR Coordinator Working Title: Talent Specialist, HR Operations Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: Employee group: Full Time Schedule: Monday-Friday 8:30am-5:00pm Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 10001644-Human Resources Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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