The following describes the various aspects of the designated job. Some or all of these aspects may be changed over time, with or without notice, at the sole discretion of the Accreditation Council for Graduate Medical Education (ACGME).
Applicants must be currently authorized to work in the United States (US) on a full-time basis. The ACGME will not provide employment sponsorship for this position (e.g., H-1B Visa or other US employment authorization).
Title: Human Resources Coordinator
Department: Department of Human Resources
Reports To: Vice President, Human Resources
Work Schedule: Part-Time (60%)
As part of the Human Resource team, the Human Resources Coordinator will be responsible for the administrative support of day-to-day Human Resource operations, with responsibilities surrounding payroll processing, recruiting, on-boarding, benefits, etc.
Primary Duties and Responsibilities
Assist Senior Payroll Administrator in accurate payroll preparation and submission:
Assist with quarterly and biweekly federal and state tax reports and payments, as well as with setting up new jurisdictions, and ensuring employee compliance and tax reporting compliance.
Assist with ensuring system is set up and updated to reflect current employee base, including wages, benefits, and paid time off (PTO).
Assist in reconciling payroll journal transactions, including biweekly payroll, monthly payroll, PTO accrual, and month-end accruals.
Assist in handling the administration of the electronic timekeeping system set-up for each employee; validate programs for employee charges and adherence to Fair Labor Standards Act (FLSA); monitor submissions of approved timesheets, and ensure valid data transfers to/from payroll service.
Handle the administration and reporting for the commuter benefits.
Assist in the recruitment process:
Manage requisition process and seek all necessary approvals.
Post job openings on various sites, including Affirmative Action sites.
Source resumes, and work with hiring managers and staffing agencies.
Schedule candidates for interviews and book meeting rooms.
Track positions and candidates for Affirmative Action reporting.
Assist in period end statistics for Affirmative Action reporting.
Assist in compilation of New Employee Benefit Binders.
Periodically assist with new hire onboarding process:
Meet with new employees to collect paperwork and answer questions.
Submit benefit and payroll forms.
Update information in systems, ADP and HRB.
Support engagement activities and all Human Resources projects or initiatives as needed.
Assist with Open Enrollment process.
Maintain employee I-9 files.
File and maintain electronic records and hard files.
Secure meeting room reservations, coordinate A/V requests, and catering needs.
Process invoices through Concur system.
Other duties as assigned.
Education, Knowledge, Skills, and Abilities
Bachelor’s degree in human resources or business administration, or equivalent experience preferred.
3-5 years of experience in Human Resources functions, administrative experience and demonstrated experience completing multiple complex and detailed administrative projects with concurrent deadlines on schedule.
Must have experience with ADP Workforce Now.
Must have experience with building and running reports with ADP Workforce Now.
Must have experience with multi-state payrolls and setting up new states for taxes.
Must have experience with running and posting a General Ledger.
Must be able to learn new systems for benefits (Hartford, Benefit Wallet, Discovery Benefit).
Must possess demonstrated flexible and efficient time management with the ability to prioritize workload.
Must possess excellent verbal and written communication skills; strong editing skills preferred.
Must demonstrate superior attention to detail.
Must be proficient in Microsoft Office Suite.
Must be able to work collaboratively while maintaining a sense of independence and accountability.
Must have a demonstrated ability to exercise discretion and work with confidential information.
Must be a self-starter with excellent problem solving, decision making, and follow-through skills.
Experience with self-billing a plus.
Prior experience using Concur invoice system a plus.
Position requires the significant use of standard office equipment, such as a computer, keyboard, mouse, photo copier, telephone, etc.
Most of the work of the Human Resources Coordinator is done in the ACGME office with the typical physical demands of an office environment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
While performing the duties of this job, the Human Resources Coordinator:
Will frequently be required to sit and work for extended periods of time at computer terminal using various computer programs and other computer tools.
An Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer