Job Description The Administrative Coordinator is a temporary position in the Human Resources department for the duration of six months. This position performs a variety of administrative duties relating to personnel functions and programs including in the areas of employment recruitment and payroll; provides assistance regarding human resources projects, policies, and procedures; and performs office support duties in support of the Human Resources office. As needed, performs a variety of tasks requiring specialized knowledge related to administrative and Human Resources projects.
Perform a wide variety of responsible clerical, technical, administrative, and office support duties in support of the Human Resources Division at TUC
Provide customer service, both in-person, by telephone and email; screen and direct telephone calls; take and relay messages; answer questions from employees regarding human resources issues.
Assist with recruitment: collecting resumes, alerting departments of their receipt, sending background/reference check requests
Manage invoices, prepare purchase order requisitions, check requests, and budget modifications
Assist with new employee orientation, including scanning documentation
Create and maintain all HR personnel files
Prepare and distribute paychecks biweekly
Maintain tracking spreadsheets for Personnel Appointment Forms, employment contracts, and appointment letters
Research, compile and analyze data for special projects, reports, and reviews
Perform a variety of general office support duties; make copies; process mail including receiving, sorting, logging, and distributing incoming and outgoing correspondence and packages; order office supplies; prepare for meetings, maintain and distribute transcribed minutes; and process travel requests and expense forms for the department
Other duties as assigned by the HR team.
At least 2 years of related administrative experience
Considerable knowledge of general office practices and procedures
Strong Computer skills (Word, Excel, Powerpoint, Outlook) Knowledge of Banner is a plus Preferred Qualifications
Associates degree from accredited college preferred
2 years Human Resources Experience
Maintain professional conduct and appearance
Have a basic understanding of HR administration and business operations
Demonstrated attention to detail and follow through
Ability to learn new systems and programs
Strong organizational skills
Ability to multi-task and prioritize work load
Strong problem solving skills
Strong interpersonal and communication skills; verbally and in writing
Uses high level of judgment and able to maintain confidentiality and appropriately handles sensitive communications with employees
Ability to work as part of team
EEO Statement Touro College and University System is committed to providing all persons equal opportunity in education and employment, and to ensuring a safe and non-discriminatory educational and work environment in compliance with Title IX of the Higher Education Amendments of 1972 (Title IX), Title VI and Title VII of the Civil Rights Act of 1964, the Violence Against Women Act (VAWA), the New York State Education Law, and other applicable laws. It is the policy of the College to prohibit unlawful discrimination in employment and in the administration of College programs, services, activities, and admissions on the basis of race, religion, sex, color, national or ethnic origin, age, disability, sexual orientation, gender, pregnancy, veteran status, or any other status protected by law.
Touro University California provides quality educational programs in the fields of health care and education in concert with the Judaic commitment to social justice, intellectual pursuit, and service to humanity.